Giddings Heating, Ventilation, and Air Conditioning (HVAC) Project

The Texas Juvenile Justice Department (TJJD) is soliciting proposals through Request for Proposal #644-26-020126 for the demolition and replacement of heating, ventilation, and air-conditioning (HVAC) systems at the Giddings State Juvenile Correctional Facility located at 2261 James Turman Road, Giddings, Texas. The procurement encompasses the replacement of twelve split-unit HVAC systems across five buildings (Dormitory 1, Dormitory 5, Dormitory 7, Dormitory 9/10, and the Gymnasium) with tonnage requirements ranging from 3 to 20 tons depending on the building. The scope of work includes demolition of existing units, installation of new ductwork, structural modifications to furnace stands, electrical and plumbing work brought to current applicable codes, replacement of thermostats, programming of control devices, materials delivery, waste removal, and installation of temporary chain-link fencing around work areas. Contractors must submit firm fixed-price proposals with itemized costs for HVAC units, duct materials, and waste removal services. Evaluation criteria allocate 20 points for key personnel qualifications and experience, 35 points for work plan and technical approach, 30 points for products and equipment, and 15 points for price. Respondents must demonstrate a minimum of five consecutive years of experience as a general contractor within the past ten years with at least three completed projects of equal or greater value and complexity. Critical dates include a mandatory pre-proposal conference and site visit on March 10, 2026, at 10:00 a.m. Central Time with an optional second site visit on March 12, 2026; a question submission deadline of March 19, 2026, at 2:00 p.m. C.T.; vendor Q&A posting by March 26, 2026, at 5:00 p.m. C.T.; and proposal submissions due April 3, 2026, by 2:30 p.m. C.T. The contract is targeted for execution on May 5, 2026, with a tentative term running from May 15, 2026, through August 31, 2027, including major deliverables such as a preconstruction meeting by August 10, 2026, material delivery by September 15, 2026, and installation completion by October 1, 2026.

The TJJD encourages subcontracting opportunities with Veteran Heroes United in Business (VETHUB) entities and requires submission of a VETHUB Subcontracting Plan with all proposals. No specific set-asides or disadvantaged enterprise restrictions are explicitly detailed in the available documentation. Respondents must maintain $1,000,000 liability insurance per occurrence and provide current bonds and insurance certificates as part of their submission. Attendance at one of the mandatory site visits is required, with failure to attend resulting in automatic disqualification; attendees are permitted to bring only a pen and pad of paper, with all personal items including phones, wallets, keys, and prohibited items secured in locked vehicles prior to entry due to correctional facility security protocols. The RFP specifies that existing copper refrigerant linesets may be reused if in good condition and properly sized, but damaged, improperly sized, or contaminated linesets must be replaced, and alternate equipment manufacturers are permitted provided equipment meets equal value, capacity, performance, and quality standards. No specific award value or budget range is disclosed in the available solicitation documents.