ESBD_492722_1774032847128_RFP# 644-26-02012026 - Giddings HVAC - QA.pdf

Date Received Section Question TJJD Response

3/13/2026 Not Provided Can we reuse existing copper linesets?

Yes, existing copper linesets can be reused, provided they are in good condition and meet the requirements of the new system. Before reuse, the linesets must be inspected for integrity, proper sizing, and cleanliness. If deemed suitable, they should be thoroughly flushed and prepared in accordance with the manufacturer's specifications to ensure compatibility and optimal system performance. If any lineset is found to be damaged, improperly sized, or contaminated, replacement will be recommended to maintain system reliability and warranty compliance.

3/13/2026 Not Provided Is there a proposed budget for this project? To better assess market options and best practices, pricing is not prescribed in this solicitation. Vendors should submit their proposed pricing as part of their response.

3/13/2026 Not Provided Are Alternate equipment manufacturers permitted?

Alternate equipment manufacturers may be considered; however, the proposed equipment must be of equal value, capacity, performance, and quality to the equipment currently installed on site. Any alternate manufacturer must meet or exceed the existing system specifications, compatibility requirements, and applicable codes and standards. Final acceptance of alternate equipment will be subject to review and approval to ensure it maintains the intended system performance and reliability.

3/13/2026 Not Provided Is TAB needed after install? No not required

3/13/2026 Not Provided Can we reuse the existing thermostats?

The existing thermostats should be replaced rather than reused. Installing new thermostats ensures full compatibility with the new equipment, proper system communication, and reliable performance. Replacing the thermostats also helps provide updated controls, improved efficiency, and reduces the risk of operational issues associated with older or incompatible devices.

3/13/2026 Not Provided Will the facility be taking care of disconnecting/reconnecting the smoke and fire alarm system?

Maintenance staff will be responsible for disarming the smoke and fire alarm system.

It will be contractors responsibility to disconnect and reconnect the devices that will be affected by work being preformed.

3/13/2026 Not Provided Can the temporary fence needed around work area can be standard chainlink rental fence?

Yes, the temporary fencing installed around the work area may be standard chain-link rental fencing. The fencing must be a minium of 6 feet tall and installed as required to secure the work zone, maintain safety, and limit access to authorized personnel during the construction activities.

3/16/2026 Not Provided

The bid date of 4/3/2026 is Good Friday, meaning many potential vendors will be closed due to the holiday. Do you anticipate the bid date changing?

At this time, the bid date of April 3, 2026, will remain unchanged. Vendors are welcome to submit their proposals earlier if needed to accommodate holiday schedules.

3/16/2026 Not Provided Is temporary cooling and heating anticipated for this project? No not required

3/16/2026 Sections 23 3113-13, 3.7 and 3.8 mention duct system cleanliness testing and duct cleaning. Is this for the ductwork in the mechanical rooms only? Is this for existing ductwork or new ductwork? No plans show ductwork outside the mechanical rooms.

Duct cleaning and related testing are managed by the maintenance department and are not part of this scope of work.

3/16/2026 Not Provided

The project drawings in ESBD appear to have been scanned on 8-1/2" X 11" sheets and are not to scale when printed. Can the drawings be scanned in on actual size sheets?

Posted with Addendum B-001 with Questions and Answers.

3/17/2026 Not Provided Where possible, can 2- 3 man crews work simultaneously? example... 1 crew dorm 7 and another crew at dorm 8

There is a possibility of working in two different areas at the same time but will not be guaranteed. There will have to be approvals and cordination with management, maintenance and project manager prior to work being scheduled.

3/17/2026 Not Provided Please provide detail exsting drawings that depict hvac and electrical layouts of buildings in question

The drawings depicting HVAC and electrical layouts for the buildings in question are available on the Electronic State Business Daily (ESBD) and can be found in Attachment A – Project & Code Summary. Please refer to that attachment for all relevant documentation.

3/17/2026 Not Provided Is temporary air required? If so, provide which dorms and specifications. example...

tonnages, type, and or means or methods

No not required

3/17/2026 Not Provided Is duct cleaning required for this project? If so, detail drawings will be needed of all buildings

Duct cleaning is not required as part of this project; it is handled by the maintenance department and is outside the project scope.

3/17/2026 Not Provided Is a test and balance required? If so, all dorms will be needed access to each diffuser

No not required

3/17/026 Not Provided Is a bid bond required for this project?

Please refer to Section I – General Information, A. Introduction; Section II – Scope of Work, A. Statement of Work and B. Scope of Work (Item 1); Section II – Scope of Work, A. Statement of Work, E. Respondent Qualifications (Item 3); and Section III – Proposal Submittal Information, C. Response Content Requirements and Submission (Item 2), including Description of TAB Information Content (Item 9) for requirements regarding a bid bond.

3/17/2026 Not Provided It appears that existing gas furnace stands show wear and tear. Does this project require replacing them to fit new furnaces?

Yes, a gas furnace is commonly the indoor component of a split HVAC system. Please refer to Section II – Scope of Work, B. Scope of Work (Item 4). The scope includes demolition and replacement of twelve (12) existing split units, installation of new ductwork for all indoor units, and all associated structural, electrical, plumbing, controls, and related work. Any modifications or replacement of existing furnace stands necessary to support the new equipment and ensure proper installation shall be considered incidental to this scope and the responsibility of the vendor.

3/17/2026 Not Provided

Due to difficutly, dorm room 5 mechanical room has numerous low voltage (phone, internet) lines running thru return air box or furnance stand. please advice on replacement of new stand

The Respondent is a qualified professional engaged under this RFP and is expected to assess existing field conditions and develop an appropriate solution. Coordination, relocation, protection, and/or rerouting of low-voltage systems (e.g., phone and data lines) as necessary to facilitate installation of the new furnace stand shall be the responsibility of the Vendor. All means and methods required to complete the work in compliance with applicable codes and standards are to be determined and provided by the vendor.

3/17/2026 Not Provided Can a secure construction box be left onsite and overnight

Secure storage of materials and equipment on site will be coordinated with the maintenance department and will designate and provide an appropriate location to be used as a laydown yard for the duration of the project. No materials, tools, job boxes or secure containers will be allowed to be left inside the facility fence unattended or overnight.

3/17/2026 Not Provided Drawings state fire alarm details... is awarded contractor resposible for this scope?

Maintenance staff will be responsible for disarming the smoke and fire alarm system when work is being performed in the specific building. The system will be rearmed once work activities are completed to ensure normal operation and building safety are restored.

3/17/2026 Not Provided Drawings state louvers to be replaced. Do security bars remain in place for reuse?

Louvers shall be installed in accordance with the drawings. Security bars will remain in place. If need to remove for work can remove but will need to be reinstalled.

3/17/2026 Not Provided

Upon site visit, many electrical hazards were obseved, for example, missing proper ground conductors and inadequite wire sizes between machinery. Reading electrical scope, there are several key notes that contridicts one another. Is it understood that elctrical should be brought up to code?

Yes. All electrical work associated with this project shall be brought up to current applicable codes and standards. The vendor is responsible for identifying deficiencies and ensuring all installations, modifications, and connections are compliant with governing electrical codes.

3/19/2026 Not Provided

Is copper to be reused if size is adequute for new equipment? or is copper to be replaced in its entirity thru out each individual dorm?

Yes, existing copper linesets can be reused, provided they are in good condition and meet the requirements of the new system. Before reuse, the linesets must be inspected for integrity, proper sizing, and cleanliness. If deemed suitable, they should be thoroughly flushed and prepared in accordance with the manufacturer's specifications to ensure compatibility and optimal system performance. If any lineset is found to be damaged, improperly sized, or contaminated, replacement will be recommended to maintain system reliability and warranty compliance.