Scout Plus Devices, Accessories and Subscriptions

The Texas Department of Transportation (TxDOT) Fort Worth District issued Request for Offer (RFO) No. 601310000098017 for Scout Plus Devices, Accessories, and Subscriptions, classified under NIGP Class-Item codes 550-82, 287-12, and 968-89. The procurement consists of nine line items requesting five GIANT Scout Plus portable traffic counter/classifier devices, five GIANT Magnetoresistive (GMR) sensor-equipped counters, ten rechargeable batteries, five annual connectivity subscriptions for Scout Plus and Explore systems, five one-year unlimited ATR onboard processing subscriptions, five one-year unlimited Pathway onboard processing subscriptions, one Scout Plus tripod, three tripod weights, and one battery charger. Responses must be submitted on a firm, all-inclusive, fixed-price basis with F.O.B. destination, freight prepaid and allowed, and purchases are exempt from state and local sales tax and federal excise tax. The solicitation opened April 14, 2026, with a deadline for submission of questions on April 16, 2026, written responses posted by April 20, 2026, and the submission deadline at 3:00 PM Central Time on April 28, 2026, with a tentative contract award date of May 8, 2026. Evaluation will be conducted using a weighted scoring system of 50 points for respondent approach to meeting requirements, 10 points for lead time, and 40 points for pricing; if discussions are held with vendors, revised scoring allocates 60 points to approach and lead time combined and 40 points to pricing. Delivery must occur between 8:00 AM and 5:00 PM Monday through Thursday at the TxDOT Fort Worth facility located at 2501 Southwest Loop 820, Fort Worth, TX 76133, excluding state and federal holidays, and TxDOT reserves the right to conduct discussions, negotiations, and solicit Best and Final Offers (BAFO) from responsive vendors.

Respondents must demonstrate compliance with a Historically Underutilized Business (HUB) Subcontracting Plan mandatory for all proposals, with subcontracting opportunities probable for contracts with expected value of $100,000 or more over their contract life; the VetHUB participation goal for this contract is 0% per fiscal year, though vendors must still document good faith efforts and submit monthly progress reports post-award. Respondents must complete the Texas Family Code Schedule certifying compliance with child support obligations under Texas Family Code Section 231.006, providing names and Social Security numbers for all individuals or business entities holding at least twenty-five percent ownership interest. Additionally, vendors delivering technology solutions must provide comprehensive documentation of all artificial intelligence systems—both proprietary and publicly available—that may be utilized in contract performance, including specific AI actions, outputs, data handling procedures, bias mitigation measures, and provide minimum 45-day advance notification to TxDOT for any new or modified AI functionality. The contract term is not specified in available documentation, and no minimum quantity guarantees are provided with TxDOT making no commitment regarding order volumes; the contract may be terminated for convenience with 30 days' written notice or for cause if the vendor defaults on performance or compliance obligations. No specific budget range or award value is disclosed in the solicitation documents, and no incumbent vendors or current contractors are identified for this procurement.