Trinity IT Closet HVAC

The Texas Workforce Commission (TWC) is soliciting proposals via Request for Proposals (RFP) No. 3202600075 for the installation of Heating, Ventilation, and Air Conditioning (HVAC) equipment at its Trinity Facility located at 1117 Trinity Street, Austin, Texas. The project scope involves the provision and installation of five to six Variable Air Volume (VAV) terminal units to service information technology closets on floors one through five of the occupied building, including new supply and return ductwork, fire dampers, electronic programmable thermostats with Wi-Fi capability, and integration into the existing Building Automation System (BAS). Work must be completed during after-hours operations between 6:00 p.m. and 6:00 a.m., Monday through Friday, with weekend and holiday work permitted upon advance approval, with a substantial completion deadline of 90 to 120 calendar days from the Notice to Proceed and an additional 90 days for project closeout, with a maximum allowable project duration of 270 calendar days. Contractors must demonstrate a minimum of three years of recent business experience in VAV installation or equivalent ownership and executive management experience, and all balancing work must be performed by an NEBB, TABB, or AABC-certified contractor to within specified tolerances, with contractors possessing Tempset certification or equivalent Niagara Building Automation System qualifications required for BAS integration and programming. The solicitation employs a best-value evaluation methodology weighted at 40 points for cost, 45 points for past project performance (with three verifiable references from the past five years required), and 15 points for project milestone schedule, with pass/fail threshold requirements including financial questionnaire, execution of response, written narrative of qualifications, and letter of bonding capacity. Key deadlines include an optional pre-proposal conference on March 11, 2026, at 11:00 a.m. Central Time at the Trinity facility lobby, a written questions deadline of March 18, 2026, at 5:00 p.m. Central Time, and a proposal submission deadline of April 3, 2026, at 10:00 a.m. Central Time via the TWC Procurement Portal, with an anticipated notice of intent to award on April 15, 2026, and a contract start date of April 30, 2026.

The solicitation includes an Owners Allowance of $15,000 in the cost proposal but does not specify set-asides or restrictions limiting responses to particular enterprise designations; however, respondents may claim state procurement preferences under Texas Administrative Code 34 TAC 20.38 for categories including service-disabled veteran ownership, Texas-produced goods or services, agricultural products, and environmentally sensitive or economically beneficial products and services. No incumbent vendor or current contractor information is listed in the solicitation documents. The project requires integration with the existing Niagara Building Automation System, necessitating contractor familiarity with this infrastructure, and prevailing wage requirements apply per U.S. Department of Labor determinations for Travis County, Texas, with construction classifications ranging from approximately $11.25 to $51.59 per hour depending on trade classification, plus applicable fringe benefits. All contractors must comply with E-Verify requirements, maintain performance and payment bonds as specified in the Uniform General Conditions (with performance bonds required for contracts exceeding $100,000 and payment bonds for contracts exceeding $25,000), and provide comprehensive insurance coverage including general liability, workers' compensation with waiver of subrogation, and builder's risk insurance. Pricing must be firm and fixed for the entire contract term with no reimbursement beyond the agreed amount, with all costs associated with labor, materials, equipment, supplies, tools, bonding, insurance, and related expenses included in the cost proposal; the total contract value is not specified in the available documentation, though the cost structure provides a baseline through the itemized Owners Allowance component.