NIGP 20487: Scanners, Film

NIGP 20487 Scanners, Film is an Item code under which state and local governments procure specialized scanning equipment for digitizing microfilm, microfiche, and building/site documentation. The work encompasses both dedicated microfilm scanner systems—capable of handling multiple film formats (16mm, 35mm) and microfiche in positive and negative formats with OCR and multi-format export capability—and portable or fixed building and site scanning equipment used for municipal documentation and asset inventory. Issuing bodies include state archival agencies, city general services departments, and regional library systems; these procurement activities are episodic and project-specific rather than routine.

Recent activity shows two distinct buying patterns. The Texas State Library and Archives Commission posted IFB 306-26-0321 in June 2026 for two microfilm scanners meeting 300 DPI minimum resolution with TIFF, PDF, and JPEG export capability, with delivery to the Sam Houston Regional Library and Research Center in Liberty, Texas and bids due June 25, 2026. The City of South Fulton, Georgia issued ITB 26-22 in April 2026 for building and site scanner equipment with standard accessories, emphasizing that professional scanning services (UAV operations, BIM modeling, point cloud registration, CAD drafting) are explicitly excluded; bids closed May 14, 2026 with award to the lowest responsive bidder. Both solicitations require firm fixed pricing with delivery included and compliance with state requirements (Texas Prompt Payment Act, Georgia E-Verify). Geographic activity spans Texas and Georgia in the recent record, with no indication of broader regional concentration.