NIGP 20487: Scanners, Film

NIGP 20487 Scanners, Film is an Item code covering microfilm and microfiche scanner equipment, building and site scanning systems, and ballistic security film installation that state and local governments are actively procuring. Recent solicitations show demand for specialized imaging hardware with optical resolution, format export, and OCR capabilities in legacy-media environments; general-purpose site documentation scanners for municipal asset management; and security laminate application services for K-12 facilities. Issuing bodies span state library systems, municipal general-services departments, public school districts, and higher-education institutions. The work under this code divides between capital equipment procurement (microfilm scanners, building/site scanners) and services-based contracts (ballistic film installation and comprehensive classroom technology integration). Issuing bodies retain in-house expertise on scanning specifications and security standards but often seek turnkey solutions with installation, support, and extended warranty provisions.

Recent activity clusters in Texas, Georgia, and Florida. The Texas State Library and Archives Commission posted IFB 306-26-0321 in June 2026 seeking two microfilm scanners with delivery to the Sam Houston Regional Library and Research Center in Liberty, Texas, with bids due June 25, 2026 at 2:00 PM Central Time; the procurement specifies 300 DPI minimum optical resolution, support for 16mm and 35mm microfilm and microfiche, TIFF/PDF/JPEG export with OCR, firm fixed pricing on an FOB Destination basis, and delivery within 30 days of purchase order receipt. The City of South Fulton General Services Department in Georgia issued ITB 26-22 in April 2026 for building and site scanner equipment with standard manufacturer accessories, a non-mandatory pre-bid conference on April 28, 2026, and sealed bids due May 14, 2026 at 2:00 PM ET via BidNet Direct; award is made to the lowest responsive and responsible bidder without best-value evaluation. Bibb County Public Schools in Georgia selected Clear Armor LLC as the awarded contractor under RFP 26-030 for ballistic film installation across K-12 facilities with ASTM F3561 standards compliance and June 29, 2026 completion, featuring $100-per-day liquidated damages. Valencia College District Board of Trustees in Florida issued RFP 2026-26 in April 2026 for comprehensive classroom and conference room technology services across nine campuses with historical annual spending of approximately $1.6 million, a three-year initial contract term with optional two-year extensions, Phase I scoring weighted toward demonstrated capability (25%), and proposals due April 30, 2026.