ESBD_509175_1776865903744_RFP 2026.01 Video Production Services.pdf

RFP 2026.01

Video Production Services

RFP Contact Cara Green

Purchasing Manager purchasing@brazosport.edu

979-230-3214

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Table of Contents

Section 1 Overview

Section 2 Video Production Service Deliverables

Section 3 Proposal Requirements and Documents

Section 4 Proposal Pricing Form

Section 5 Evaluation Process

Section 6 General Terms and Conditions

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Section 1 Overview

1.1 Introduction

Brazosport College (BC), located on 156 acres in Lake Jackson, invites qualified vendors to submit proposals for professional video production services. The College seeks a vendor capable of providing comprehensive services that include, but are not limited to, professional video production as well as hands-on, skill-based training for College employees. The selected vendor will assist BC in producing high-quality video content while also equipping designated staff with practical knowledge and techniques related to video production, filming, and editing.

This initiative aims to enhance BC’s ability to produce high-quality video content for social media, marketing, and other institutional communication platforms while strengthening internal capacity through hands-on training for designated staff. These efforts will support the College’s goals of strengthening institutional branding, increasing student recruitment and engagement, and expanding outreach to the communities it serves.

Founded in 1968, BC offers a range of two- and four-year degree programs, workforce certificates, and university transfer opportunities. BC has been recognized by the Aspen Institute as one of the top 10 community colleges in the nation and was named the Safest College Campus in Texas and one of the Top 10 Most Beautiful Yet Affordable College Campuses.

1.2 Submission of Proposal

To be considered a responsive offer, proposals may be submitted electronically using the current electronic bidding system, utilized by the College; Euna Solutions/Ion Wave.

Manual/ paper submissions are acceptable and may be mailed or hand delivered in a sealed envelope. They will be received in the office of the Purchasing Manager, 500 College Drive

Room C-127, Lake Jackson, Texas 77566, until the date and time listed in Section 1.8 Calendar of Events, at which time said proposals will be publicly opened and read. Manual/paper proposals must be sealed and clearly marked on the outside, “RFP 2026.01 Video Production

Services. Attention: Purchasing Manager.” Proposers submitting proposals should be careful to see that the appropriate proposal forms are used. Email or fax transmittal of proposals will not be accepted.

1.3 Approval

This procurement is subject to approval by the BC Board of Regents. Subsequent to Board approval, the only person authorized to commit BC contractually is the President or designee.

1.4 Award Term

It is BC’s intention to award a contract for video production services for an initial one-year term.

The contract may be renewed for up to four (4) additional one-year terms without the need for additional competitive proposals, upon mutual agreement of both parties. Following the renewal periods, the contract may continue on a month-to-month basis, as needed, until a new solicitation is issued or the agreement is terminated.

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1.5 Obligation

This Request for Proposal does not obligate BC to award a contract or to pay any costs incurred by respondents in the preparation or submission of a proposal. BC reserves the right to reject any or all proposals, to waive minor informalities or irregularities in proposals received, to cancel this Request for Proposal in whole or in part, and to accept the proposal(s) deemed to be in the best interest of the College. BC also reserves the right to award a contract to one or more vendors, or to award all or a portion of the services described in this solicitation.

1.6 Pre-Proposal Meeting

A non-mandatory pre-proposal meeting will be held at the date and time stated in Section 1.8.

This meeting will be held via Zoom to review the requirements of this Request for Proposal and provide an opportunity for vendors to ask questions.

Attendance is strongly encouraged but is not required in order to submit a proposal.

Location: Online via Zoom

Meeting Link: https://brazosport-edu.zoom.us/

Meeting ID: 890 1006 0773

Meeting Passcode: 098974

Vendors may ask questions during the meeting; however, respondents are encouraged to submit questions in writing in accordance with Section 1.7 Questions outlined in this RFP. The deadline for submitting written questions is stated in Section 1.8.

Responses provided during the pre-proposal meeting are for informational purposes only and are not considered official unless issued through a written addendum to this RFP.

1.7 Questions

All inquiries regarding this solicitation must be submitted in writing through the electronic procurement system, IonWave, or directed to Cara Green, Purchasing Manager, at purchasing@brazosport.edu.

Respondents are prohibited from contacting other College personnel regarding this solicitation.

Any attempt to do so may result in disqualification from the proposal process.

1.8 Calendar of Events

Listed below are the dates and times by which stated actions must be taken or completed. If BC determines, in its sole discretion, that it is necessary to change any of the dates and times, a formal Addendum to this RFP will be issued and distributed through Brazosport College’s electronic bidding system. All listed times are applicable local times for Lake Jackson, Texas in accordance with Central Standard Time (CST).

https://brazosport-edu.zoom.us/ mailto:purchasing@brazosport.edu

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Action Date/ Time

Issue RFP/ 1st Advertisement Wednesday, April 22, 2026 by 10 am

2nd Advertisement Saturday, April 25, 2026

Pre-Proposal Meeting Thursday, April 30, 2026 at 11 am

RFP Questions Due Wednesday, May 6, 2026 at 2 pm

Response to Questions in Formal Addendum (If Any) Monday, May 11, 2026 at 2:00 pm

RFP Due Date Wednesday, May 20, 2026 by 2 pm

RFP Committee review proposals May 2026

Virtual Interviews/ Presentations TBD

Notice of selection and award TBD

Contract negotiations and execution TBD

Board of Regents approval August 2026

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Section 2 Video Production Service Deliverables

2.1 Deliverable 1 – Employee Video Production Training – Year 1

Focus: Content Capture Training Only (No Editing Instruction)

Overview: The College is seeking a qualified vendor to provide hands-on, skill-based training for designated employees to develop proficiency in capturing high-quality video content aligned with institutional brand standards and ready for post-production.

Training shall focus on core competencies including camera operation, lighting, audio capture, on-set preparation, and production workflow. The intent is to establish a strong technical foundation in content capture prior to advancing to post-production skills in subsequent training phases.

Note: The College’s current employees will have completed Year 1 training focused on video content capture, including camera operation, lighting, audio, and on-set production skills. As a result, current staff will be advancing into Year 2 training, which emphasizes post-production and editing competencies.

Currently, the College is not seeking to provide Year 1 training for existing employees.

However, respondents are requested to include estimated pricing, scope, and approach for delivering Year 1 training services for potential future employees who may require foundational instruction in content capture. This information is being collected to support long-term planning, scalability, and continuity of training efforts.

Submission of Year 1 training estimates does not constitute a commitment by the College to procure these services and may be utilized for planning purposes only.

Training Components

Monthly Instructional Sessions: The selected vendor shall deliver a minimum of twelve

(12) structured instructional sessions, each lasting four (4) hours. Sessions should be conducted in-person and must follow a progressive curriculum focused on video capture techniques. Each session shall include hands-on application.

On-the-Job Training and Shadowing: Trainees shall participate in live production environments to apply learned skills in real-world settings. Activities should include assisting with camera setup, lighting, audio configuration, B-roll capture, and observing production workflows.

Review and Coaching: The vendor shall provide ongoing feedback on content captured by trainees to ensure continuous improvement and alignment with institutional brand and production standards.

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Definition of Shadowing (Year 1): For the purposes of this RFP, “shadowing” is defined as structured, active participation of College employees in live, on-location video production sessions led by the vendor.

Shadowing must include experiential learning that extends beyond technical execution, including:

• Interacting with talent and interview subjects in a professional and comfortable manner

• Delivering clear direction while maintaining rapport

• Observing client interaction, production flow, and problem-solving in real time

• Adapting to dynamic environments while maintaining production quality

The purpose of shadowing is to develop both technical capability and professional on-set presence.

Skill Outcomes: By the end of Year 1, trainees should demonstrate proficiency in:

• Visual storytelling fundamentals

• Manual camera operation and composition

• Interview and location lighting techniques

• Audio setup and monitoring

• Pre-production planning and on-site execution

• Capturing professional interviews and intentional B-roll

• Use of stabilization equipment and motion techniques

• Social media capture formats and standards

• File organization and data management

• Basic production workflow and real-time troubleshooting

Training Deliverables (Year 1)

• Minimum of twelve (12) four-hour instructional sessions delivered

• Minimum of six (6) shadowing opportunities during live productions

• Ongoing coaching and feedback on captured content

• End-of-year evaluation confirming competency in capture-based skills

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2.2 Deliverable 2 – Employee Video Production Training – Year 2

Focus: Post-Production, Editing, and Content Delivery

Overview: The College is seeking a vendor to provide advanced training in post-production during Year 2, building upon the content capture skills developed in Year 1.

Training should focus on developing employee proficiency in video editing, including the use of Adobe Premiere Pro.

The goal of Year 2 is to expand employee capabilities from content capture to full-cycle video production, enabling staff to independently produce smaller-scale video projects that support institutional marketing, communications, and recruitment efforts.

Training Components (Year 2)

Editing Instruction and Application

• Hands-on training in video editing software (Adobe Premiere Pro), including interface navigation, timeline editing, and workflow setup

• Instruction on editing interviews, sequencing B-roll, and building cohesive narratives

• Audio editing, leveling, and cleanup techniques

• Basic color correction and visual consistency

• Exporting and formatting content for multiple platforms

Project-Based Learning

• Employees shall complete guided editing projects using internally captured footage

• Projects should reflect real institutional needs, including event recaps, promotional clips, and short-form content

Advanced Coaching and Review

• The vendor shall review edited content and provide structured feedback

• Emphasis should be placed on storytelling, pacing, and brand alignment

Definition of Shadowing (Year 2): In Year 2, “shadowing” shall expand to include both production and post-production environments.

Employees should:

• Observe and assist in professional editing workflows

• Participate in collaborative editing sessions

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• Review of how raw footage is developed into final deliverables

• Gain exposure to decision-making related to pacing, tone, and audience engagement

The purpose is to connect content capture with final production outcomes.

Skill Outcomes by End of Year 2: By the conclusion of Year 2, employees should be able to:

• Edit video content using industry-standard software

• Assemble interviews and B-roll into cohesive narratives

• Produce short-form video content optimized for social media

• Create event recap videos aligned with institutional messaging

• Develop short clips and promotional segments from long-form content (e.g., podcasts)

• Apply basic color correction and audio enhancement

• Export content in appropriate formats for multiple distribution channels

• Manage editing workflows from raw footage to final delivery

Primary Outcome: Employees will be capable of independently editing smaller-scale institutional video projects, including:

• Event recap videos

• Social media videos and short-form content

• Podcast promotional clips

• Recruitment and internal communication assets

Training Deliverables (Year 2)

• Structured editing curriculum delivered over the contract term

• Hands-on training in industry-standard editing software

• Completion of assigned editing projects demonstrating applied skills

• Ongoing feedback and coaching on edited content

• Final evaluation confirming readiness to independently produce small-scale video projects

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2.3 Deliverable 3 – Anticipated Video Production Services

Overview: The College anticipates the potential need for professional video production services to support institutional marketing, communications, and recruitment efforts. While internal capacity is being developed through employee training, external vendor support may be required for projects that involve increased scope, complexity, specialized expertise, or accelerated timelines.

To ensure consistency in evaluation and to support future planning, respondents are required to provide estimated pricing for a defined set of anticipated video production projects. These projects represent common video needs of the College and are intended to establish baseline cost ranges across vendors.

The list below outlines the anticipated video types and project categories for which respondents must provide pricing, including associated assumptions related to scope, production level, and deliverables. Respondents should use this information to develop standardized cost estimates that reflect their typical approach to similar projects.

Note: Inclusion of these anticipated projects does not guarantee the award of any specific project or a minimum volume of work. Actual services may change throughout the contract period depending on college needs.

Anticipated Annual Video Projects

Marketing Campaign Video Production

Production of marketing campaign commercials for television and social media platforms.

The College’s Marketing and Communications team will lead and direct the overall strategy, messaging, and creative development of all commercials.

The selected vendor will be responsible for video production, including the incorporation of motion graphics and visual elements that align with institutional brand standards and campaign objectives. Existing b-roll footage will be utilized as a primary content source where applicable but there may be need to capture new footage.

Commercials shall be developed across five (5) campaign categories:

• Bachelor Programs

• Dual Credit Programs

• Student Support (Academic, Enrollment, and Wraparound Services)

• Affordability

• Certificate and Credentialing Programs

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Each campaign should include multiple format variations to support cross-platform distribution, including but not limited to:

• 16:9 (horizontal)

• 9:16 (vertical)

• 4:3 (vertical)

• 1:1 (square)

Final video specifications, including exact dimensions, durations, and file requirements, will be provided at the time of production based on social media platform standards and media placement vendor requirements.

Stock Footage Collection for Institutional Use

Production of original stock footage to support ongoing marketing, communications, and recruitment efforts. The selected vendor will capture high-quality, versatile video content that can be used across multiple campaigns and platforms over time.

The College anticipates a total of four (4) full production days, or up to nine (9) hours per day, dedicated to stock footage capture. Filming should include a range of environments, subjects, and scenarios that reflect authentic student experiences, academic programs, campus life, and community engagement.

Captured footage should be intentionally shot for long-term use, with consideration for flexibility across formats, messaging, and future campaign needs. All footage must align with institutional brand standards and be delivered in an organized, accessible format for future editing and deployment.

Nursing Ceremony Video Production

Production of ceremony-related video content for the Licensed Vocational Nursing (LVN) program in the Fall semester and the Associate Degree Nursing (ADN) pinning ceremony for the 2025–2026 academic year.

The selected vendor will be responsible for on-location filming, including capturing interview-style content featuring up to but not limited to 50 students, faculty, and/or program representatives. Interviews should be conducted in a professional and structured manner, ensuring high-quality video and audio that reflects the significance of each ceremony.

Final deliverables should include fully produced videos suitable for institutional use, including promotion, recognition, and archival purposes. Videos must align with institutional brand standards and be formatted for distribution across digital platforms as needed.

Story-Driven Feature Video Production

Production of one (1) high-end, story-driven feature video to support institutional marketing and communications efforts. This project will be filmed on campus during GradFest as well as the following day, in March or April 2027.

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The selected vendor will be responsible for capturing content using a multi-camera setup over an estimated nine (9) hour production day. Filming should include a combination of structured interviews and dynamic footage to develop a compelling narrative that highlights the student experience and institutional impact.

This video will be featured at the College’s annual commencement ceremonies and will require an accelerated production timeline (typically 2-3 weeks from date of filming) to meet event deadlines. Due to its high visibility and importance, this project is expected to require multiple rounds of revisions to ensure alignment with institutional messaging, tone, and quality expectations.

The final video must not exceed ten (10) minutes in length and should incorporate all graduates who elect to participate in on-site recording, ensuring broad representation while maintaining a cohesive and engaging narrative.

The vendor will be expected to deliver a polished, high-quality final video that reflects strong storytelling, professional production value, and alignment with institutional brand standards. Final deliverables should be suitable for use across digital platforms, presentations, and promotional campaigns.

Event Recap Video Production

Production of event recap videos to support institutional marketing, communications, and recruitment efforts. The selected vendor will be responsible for both on-location filming and post-production editing to create engaging, fast-turnaround content optimized for social media distribution.

The College anticipates up to four (4) event recap videos within the contract term. Events may include, but are not limited to:

• Brazoria County Fair Parade (October 2026)

• Career Fair (April 2027)

• Brazosport College Foundation Gator Classic Golf Tournament (April 2027)

• Gator Day (April 2027)

• Commencement Ceremony (May 2027)

Final event selection and quantity will be determined based on institutional needs.

Videos should highlight key moments, audience engagement, and overall event atmosphere while aligning with institutional brand standards. Content should be structured for short-form, high-impact viewing across digital platforms.

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Each video shall be delivered in multiple aspect ratios to support cross-platform use, including:

• 16:9 (horizontal)

• 9:16 (vertical)

• 4:3

• 1:1 (square)

Due to the timely nature of event promotion and engagement, delivery is expected by the next business day following each event whenever possible. Vendors should outline their ability to meet expedited turnaround timelines.

Podcast Editing and Production Support

Provision of podcast post-production services to support the College’s ongoing podcast initiatives. The College anticipates the production of approximately four (4) podcast episodes per month, totaling an estimated forty-eight (48) episodes annually. Most podcast recordings are approximately one (1) hour in length.

The selected vendor will be primarily responsible for editing podcast episodes using raw audio and video footage provided by the College. Editing services should include, but are not limited to, cutting and sequencing content, audio leveling and cleanup, incorporation of graphics, and preparation of final deliverables suitable for digital distribution.

While the primary responsibility is post-production, the vendor may be required, on an as-needed basis, to support the College’s Information Technology (IT) department during recording sessions, including assistance with filming and production setup.

If additional podcasts are developed during the contract term, the vendor will be responsible for creating associated motion graphic elements, including branded intro (bumper), and closing segments, as well as scaling editing services to accommodate increased monthly production volume.

Respondents must provide the following pricing requirements for Podcast:

• Estimated cost for editing forty-eight (48) podcast episodes annually

• Per-episode pricing for any additional podcast episodes beyond the initial forty-eight

(48)

• Pricing for development of motion graphic bumper and end segments for any new podcast series

• This will also include the production of 30 second to one (1) minute promotional clips to support the distribution of the podcast on social media channels.

o Each promotional clip shall be delivered on multiple aspect ratios to support cross-platform use, including:

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▪ 16:9 (horizontal)

▪ 9:16 (vertical)

▪ 4:3

▪ 1:1 (square)

• Any additional costs associated with optional on-site production support, if applicable

Deliverables and Expectations for Podcasts

• Professionally edited podcast episodes aligned with institutional brand standards

• Consistent audio and video quality across all episodes

• Incorporation of branded graphics and visual elements as provided or developed

Final files formatted for distribution across digital platforms

2.4 Ownership, Intellectual Property, and Media Rights

All video content produced for the College under this Agreement, including but not limited to raw footage, unedited files, project files, graphics, and final edited deliverables, shall be considered work made for hire and the sole and exclusive property of Brazosport College.

Upon delivery and acceptance, the College shall retain full ownership rights, including unrestricted use, reproduction, modification, distribution, and publication across all current and future media platforms without limitation.

The selected vendor shall not retain ownership, reuse, repurpose, distribute, or display any content produced under this Agreement without prior written consent from the College. This includes, but is not limited to, use in portfolios, marketing materials, social media, or other promotional efforts.

All project files, including editable source files (e.g., timelines, graphics, and associated assets), shall be provided to the College upon request to ensure long-term accessibility, continuity, and future use.

2.5 Third-Party Materials, Licensing, and Copyright Responsibility

The vendor shall be solely responsible for securing, maintaining, and providing all necessary rights, licenses, and permissions for any third-party materials used in the production of content under this Agreement. This includes, but is not limited to:

• Stock footage

• Music and audio tracks

• Voiceover talent and recordings

• Graphics, templates, or design elements

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• Any other externally sourced media or intellectual property

All third-party materials must be properly licensed for commercial use by a public higher education institution serving 4,000 or more students, with rights that allow for unrestricted, multi-platform distribution, including television, digital advertising, social media, web, and internal use.

The vendor shall provide documentation of licensing and usage rights upon request and shall ensure that all licenses are valid and do not impose restrictions that would limit the College’s intended use of the content.

The vendor assumes full responsibility for any claims, disputes, or legal issues arising from the use of third-party materials and shall ensure that the College is not exposed to copyright infringement or licensing violations.

2.6 Raw Footage and File Delivery Requirements

All raw and unedited footage captured on behalf of the College shall be delivered in full upon completion of each project or as requested.

Footage must be:

• Properly labeled and organized in a logical and consistent file structure

• Delivered in original or highest-quality formats

• Accompanied by any relevant metadata, logs, or notes that support future use

The vendor shall not withhold, restrict, or archive footage for exclusive control. The College must retain full access to all captured content for future editing, reuse, and redistribution.

2.7 Brand, Quality, and Content Standards

All video content shall align with Brazosport College brand standards, messaging, and visual identity. The vendor must ensure:

• Consistent visual quality, lighting, and audio standards

• Accurate and appropriate representation of students, faculty, and the College community

• Adherence to all provided creative direction, scripts, and campaign objectives

All deliverables must be suitable for public-facing use and reflect a professional, polished final product.

2.8 Revisions and Collaboration Expectations

The vendor shall collaborate closely with the College’s Marketing and Communications team throughout all phases of production.

Projects must include multiple rounds of revisions as needed to meet institutional expectations, particularly for high-visibility deliverables. The vendor shall demonstrate flexibility, responsiveness, and the ability to incorporate feedback in a timely manner.

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2.9 Turnaround and Responsiveness

The vendor must demonstrate the ability to meet project-specific timelines, including expedited delivery for time-sensitive content such as event recaps and commencement-related materials.

Clear and consistent communication regarding timelines, milestones, and any potential delays is required throughout the project lifecycle.

2.10 Equipment and Production Standards

The vendor shall provide all equipment necessary to meet the production expectations outlined in this RFP, including but not limited to cameras, audio equipment, lighting, and stabilization tools.

All equipment and production methods must support high-quality output suitable for multi-platform distribution, including television, digital, and social media formats.

2.11 Staffing and Continuity

The vendor shall ensure that personnel assigned to the College’s projects are qualified and experienced in video production and post-production.

To maintain consistency in quality and workflow, the vendor should provide continuity in staffing across projects whenever possible. Any changes in key personnel should be communicated in advance.

2.12 Data Security and File Management

The selected vendor shall maintain the confidentiality of all proprietary, sensitive, and non-public information obtained while performing services under this Agreement. This includes, but is not limited to, institutional strategies, internal communications, raw footage not intended for public release, and unpublished materials.

The vendor shall not disclose, share, or use such information for any purpose outside the scope of services without prior written consent from the College.

The vendor must comply with all applicable federal and state regulations related to student privacy, including the Family Educational Rights and Privacy Act (FERPA). Any student information, likeness, or identifiable data captured in video, audio, or other media must be managed, stored, and used in accordance with FERPA requirements and institutional policies.

The vendor is responsible for ensuring that all personnel, subcontractors, and representatives adhere to these confidentiality and data protection requirements.

The vendor shall follow industry best practices for the secure handling, storage, and transfer of all media files. This includes:

• Secure file transfer methods required by the College

• Backup protocols to prevent data loss prior to delivery

• Protection of any sensitive or identifiable information captured during production

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Section 3 Proposal Requirements and Documents

3.1 The Video Production Service Proposal must include the following information:

.1 Executive Summary: Provide a brief overview of the vendor’s understanding of the project and the approach to providing video production services and employee training.

.2 Company Background & Relevant Experience: Provide a description of the firm, including years in business, areas of specialization, and experience providing similar services for higher education institutions, government entities, or comparable organizations.

.3 Project Approach/ Methodology: Describe the proposed approach to planning, filming, editing, and delivering video content for social media, marketing, and institutional communications.

.4 Training Approach for BC Employees: Describe how the respondent will provide hands-on and skill-based training for designated College staff, including topics, format, and expected outcomes.

.5 Project Team & Qualifications: Identify key personnel who will be assigned to this project and describe their roles, qualifications, and relevant experience.

.6 Portfolio/ Work Samples: Provide examples or links to previous video production work, including projects similar in scope such as social media content, marketing videos, promotional videos, or institutional storytelling.

.7 Equipment & Technical Capabilities: Describe the equipment, software, and technical capabilities that will be utilized to provide the services.

.8 Timeline/ Availability: Provide information regarding typical turnaround times and the respondent’s capacity to meet the College’s project schedules.

.9 References: Provide at least three (3) references from organizations for which similar services have been performed.

.10 Pricing Proposal: Provide a detailed pricing structure, including hourly rates, project-based pricing, or other proposed fee structures.

3.2 Required Response Documents

The Required Forms are available in the “Attachments” section of the BC electronic bidding system, Ionwave/Euna Solutions.

In addition to the proposal requirements and questionnaire response, each respondent must complete and return the following documents:

• Proposal Pricing Form

• Proof of Insurance

• Company W-9

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• Conflict of Interest Questionnaire Form

• Felony Conviction Notification

• Collusion Certificate

• If applicable: Exceptions: Any exceptions taken to the subject Request for Proposal must be submitted with the proposal response and clearly identified in a separate section called

“Exceptions”

Important:

• For electronic submittals, the “Attributes” section of the BC electronic bidding system must be completed.

• For manual/paper submittals, print the completed “Attributes” section and include it with the physical submission.

3.3 Additional Requirements

• BC desires to minimize the submission of unnecessary RFP material. Interested firms are limited to 30 pages (not including cover letter, appendices, or required BC attachments).

The cover letter shall not exceed two (2) pages in length, summarizing key points in the submittal.

• Additional pages may be attached to better define requirements defined in Section 3.1 within the limits provided.

• Price proposals shall be submitted using the subject form provided. Additional comments may be added on attached vendor pages if necessary.

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Section 4 Proposal Pricing Form The Proposal Pricing Form is available in the “Attachments” section of the BC electronic bidding system, Ionwave/Euna Solutions.

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Section 5 Evaluation Process An Evaluation Committee (Committee) will review all proposals to determine which vendors have qualified for consideration according to the criteria stated herein. The Committee’s evaluations will be based on all available information, including proposal statements, subsequent interviews, if necessary, reports, discussions, reference checks, and other appropriate checks.

Proposals will be evaluated using the following criteria:

Evaluation Criteria and Points Available Points

Company Experience and Qualifications 15

Quality of Portfolio/ Previous Work Samples 25

Proposed Approach and Methodology 10

Training Approach for BC Employees 10

Pricing 30

References 10

Total Points 100

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Section 6 General Terms and Conditions The General Terms and Conditions are available in the “Attachments” section of the BC electronic bidding system, Ionwave/Euna Solutions.