ESBD_509175_1776865943945_RFP 2026.01 Bid Invitation.pdf

2026.01

Video Production Services

Issue Date: 4/22/2026

Questions Deadline: 5/6/2026 02:00 PM (CT)

Response Deadline: 5/20/2026 02:00 PM (CT)

Contact Information

Contact: Cara Green Address: Purchasing

C-127 500 College Drive Lake Jackson, TX 77566

Email: purchasing@brazosport.edu

Deadline: 5/20/2026 02:00 PM (CT) 2026.01Page 1 of 9 pages

Event Information

Number: 2026.01 Title: Video Production Services Type: Request for Proposal Issue Date: 4/22/2026 Question Deadline: 5/6/2026 02:00 PM (CT) Response Deadline: 5/20/2026 02:00 PM (CT) Notes: Brazosport College is accepting sealed proposals for:

RFP 2026.01

Video Production Services

Brazosport College strongly encourages vendors to submit their response to this

RFP electronically through the Ion Wave online bidding portal. Email or fax transmittal of proposals will not be accepted.

Submissions will not be allowed after the Proposal End Date, The College will not be held responsible for unsubmitted responses.

Manual/paper submissions may be mailed with the Original Signed submission and any other requested information in a sealed envelope on the forms provided to:

Brazosport College

Business Services - C-127

500 College Drive

Lake Jackson, TX 77566

Submission envelopes must be clearly marked with the following:

(1) RFP 2026.01: Video Production Services

(2) RFP Due Date and Time & your Company Name and Return Address.

Manual/paper submissions received after the proposal due date and time will be returned unopened. In case of mailed submissions or correspondence concerning this RFP, the College will not be held responsible for missing, lost, or late mail.

The responses will remain under evaluation and will not be available for public review until after approval of award by the Board of Trustees.

Brazosport College and the Board of Trustees reserves the right to reject any and all proposals and waive any and all formalities and conditions. Brazosport College

(BC) shall accept proposals as determined by the College to be in its best interest. It is not the intent of any condition or specification in the RFP to prohibit any responsible vendor from participating in this solicitation.

Billing Information

Contact: Accounts Payable Address: Business Services - C-106

500 College Drive

Deadline: 5/20/2026 02:00 PM (CT) 2026.01Page 2 of 9 pages

Lake Jackson, TX 77566 Phone: (979) 230-3392 Email: accounts.payable@brazosport.edu

Bid Activities

Pre-Proposal Meeting 4/30/2026 11:00:00 AM (CT)

A non-mandatory pre-proposal meeting will be held via Zoom to review the requirements of this Request for Proposal and provide an opportunity for vendors to ask questions.

Attendance is strongly encouraged but is not required in order to submit a proposal.

Location: Online via Zoom Meeting Link: https://brazosport-edu.zoom.us/ Meeting ID: 890 1006 0773 Meeting Passcode: 098974

Vendors may ask questions during the meeting; however, respondents are encouraged to submit questions in writing in accordance with Section 1.7 outlined in this RFP.

Responses provided during the pre-proposal meeting are for informational purposes only and are not considered official unless issued through a written addendum to this RFP.

Bid Attachments

RFP 2026.01 Video Production Services.pdf Download

RFP 2026.01 Video Production Services

Proposal Pricing Form RFP 2026.01.docx Download

Proposal Pricing Form

W-9_form_Vendor 2024.pdf Download

W-9 instructions and form

CIQ Form.pdf Download

Conflict of Interest Questionnaire (CIQ) form with instructions and example.

RFP 2026.01 Standard Terms and Conditions.pdf Download

RFP 2026.01 Standard Terms and Conditions

Felony Conviction Notification.pdf Download

Felony Conviction Notification

Non Collusive Certificate.pdf Download

Non Collusive Certificate

Requested Attachments

Proposal (Attachment required)

Proposal submissions should address bullets as outlined in Section 3 Proposal Requirements.

Proposal Pricing Form (Attachment required)

Attach the Proposal Pricing Form and include any additional information or breakdown for pricing.

Proof of Insurance (Attachment required)

Include an up-to-date copy of insurance certificate.

Deadline: 5/20/2026 02:00 PM (CT) 2026.01Page 3 of 9 pages https://brazosport.ionwave.net//extract.aspx?e=au59eKyhXjoQ3DH0~Ff90ClmLZuif2uqJ9nMTMHoKH~yg5b3FPvDqbwJw9ByPOUSGcB7lECY4l4FARtf0l~gDA https://brazosport.ionwave.net//extract.aspx?e=jc2JTJ8ppPnPWs36qdl2ekzE-QyRCEB2nsgPpkqJgTV1DsAWfr1KjFSebprY-sfGwl4WUQS8yuST2P1pkafAdQ https://brazosport.ionwave.net//extract.aspx?e=Y28cHlDjSKiWWB-4aS12MIasOr0ZZcd0GlZ~i~wVdmpjv8lRudUevTBhx2RYuJ9a~bpFY2Q2lZuVxrfoExEhRg https://brazosport.ionwave.net//extract.aspx?e=IDaNAI1hyJ-6qj1M3T0UPBXxR6RGZkBScUGPNiGxMeJtmVHJXvkTtq-TYAtCBHc-8HWEItld-E0zQQ3PQp3yUw https://brazosport.ionwave.net//extract.aspx?e=VEQs1FJJgFFCehHyXKtd0x1WJsLTfeC4RROCTGBmu6t6c4MQsl~TgcXa2HbpihyfbztbOPfhoN4MKz-w6EeQhA https://brazosport.ionwave.net//extract.aspx?e=fulywiQj1cibw-N9G7zD2TC1Xw9FMYER-TTqvlo9UxF3FwFuHpHlfVo9F7Gl53cQWFv53rgeTiY79aMn5UYM1Q https://brazosport.ionwave.net//extract.aspx?e=wSw-nhztDkM4COQLx0hyAqdWRmiLjt7e14gAPoPaaPQM54MzWWBtEo1nI11-lKY19tk~kifl1XJRv3CIpLtddA

W-9 (Attachment required)

Current year W-9 with signature.

Signed Conflict of Interest Questionnaire (CIQ) Form (Attachment required)

If there is no conflict include "N/A" at the top of form and sign.

Felony Conviction Notification (Attachment required)

Felony Conviction Notification with signature.

Non-Collusive Certificate (Attachment required)

Attach the signed non-collusive certificate.

Bid Attributes

1 RFP Primary Contact Person

(Required: Maximum 1000 characters allowed)

2 Contact Phone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

3 Contact Email Address

(Required: Email address)

4 Purpose

Brazosport College (BC) is seeking to select a qualified vendor capable of providing comprehensive services that include, but are not limited to, professional video production as well as hands-on, skill-based training for College employees.

The selected vendor will assist BC in producing high-quality video content while also equipping designated staff with practical knowledge and techniques related to video production, filming, and editing.

I read and understand the Purpose.

(Required: Check if applicable)

5 Request for Proposal

The Request for Proposal, RFP 20260.01 Video Production Services, can be found under the "Attachments" tab and can be downloaded for review.

I read and understand the RFP.

(Required: Check if applicable)

Deadline: 5/20/2026 02:00 PM (CT) 2026.01Page 4 of 9 pages

6 Contractor Security Requirements Acknowledgement

Respondent acknowledges that if the awarded contractor requires access to Brazosport College systems beyond basic file-sharing platforms (e.g., Dropbox or similar services), the contractor and any assigned personnel must sign the Brazosport College Contractor Security Agreement and complete required State of Texas cybersecurity awareness training prior to being granted system access.

By selecting “Yes,” the respondent certifies that they understand and agree to comply with these requirements if awarded a contract.

Failure to comply with these requirements may result in delay of system access or termination of the agreement.

Yes - I acknowledge and agree No (Required: Check only one)

7 Confidentiality and Data Protection Acknowledgement

Respondent acknowledges that during the course of providing services to Brazosport College, the contractor may have access to confidential or sensitive information, including student, employee, or institutional data. The contractor agrees to maintain the confidentiality of all such information and to comply with all applicable federal and state laws, regulations, and College policies related to data privacy and protection.

The contractor further agrees that any personnel assigned to work on behalf of Brazosport College will adhere to applicable confidentiality requirements and institutional policies.

By selecting “Yes,” the respondent certifies that they understand and agree to comply with these requirements if awarded a contract.

Yes - I acknowledge and agree No (Required: Check only one)

8 HB 89/SB 252

HB 89: I, the undersigned vendor, do hereby certify and verify that neither Respondent, nor any affiliate, subsidiary, or parent company of Respondent, if any (the “Respondent Companies”), boycotts Israel and Respondent agrees that Respondent and Respondent Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include terminating business activities or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory.

SB 252: I, the undersigned vendor, do hereby certify and verify that Respondent is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State.

I hereby certify and verify.

Deadline: 5/20/2026 02:00 PM (CT) 2026.01Page 5 of 9 pages

9 SB 13 Boycotting Energy Companies

If Respondent is required to make a verification pursuant to §2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required.

Exemption criteria includes the following:

1. Company employs less than 10 full-time employees; AND

2. Value of the contract is less than $100,000

3. Term "company" does not include a sole proprietorship.

“Boycott energy company" means, without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A).”

Please indicate your status:

A. Company does not Boycott energy companies and will not Boycott energy companies (as that term is defined in Texas Government Code §809.001) during the term of this contract;

B. Company is a sole proprietorship;

C. Company employs less than 10 full-time employees; AND Value of the contract is less than $100,000

A. Company does not boycott B. Sole proprietorship C. Exempt (Required: Check only one)

Deadline: 5/20/2026 02:00 PM (CT) 2026.01Page 6 of 9 pages

SB 19 Discrimination Against Firearms Entity of Trade Association

If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required.

Exemption criteria includes the following:

1. Company employs less than 10 full-time employees; AND

2. Value of the contract is less than $100,000

"Discriminate against a firearm entity or firearm trade association": (A) means, with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association;

or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; and (B) does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company ’s refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity ’s or association ’s status as a firearm entity or firearm trade association.”

Please indicate your status:

A. Company does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association;

B. Company employs less than 10 full-time employees; AND Value of the contract is less than $100,000

A. Company does not discriminate. B. Exempt (Required: Check only one)

Executive Order GA-48 Certification

Effective November 19, 2024, Texas state agencies and public institutions of higher education are prohibited from contracting with certain companies affiliated with foreign adversaries, as outlined in Executive Order GA-48 issued by Governor Greg Abbott. A Texas governmental entity may not enter into a contract with a company for goods or services unless the company certifies that neither it nor any of its holding companies, subsidiaries, or affiliates is:

1. Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA); or

2. Listed in Section 1260H of the 2021 National Defense Authorization Act (NDAA); or

3. Owned by the government of a country on the U.S. Department of Commerce's foreign adversaries list, as defined in 15 C.F.R. § 791.4; or

4. Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce's foreign adversaries list, as defined in 15 C.F.R. § 791.4.

Agree Do not agree (Required: Check only one)

Deadline: 5/20/2026 02:00 PM (CT) 2026.01Page 7 of 9 pages https://www.acquisition.gov/Section-889-Policies https://www.congress.gov/116/plaws/publ283/PLAW-116publ283.pdf https://www.ecfr.gov/current/title-15/subtitle-B/chapter-VII/subchapter-E/part-791/subpart-A/section-791.4 https://www.ecfr.gov/current/title-15/subtitle-B/chapter-VII/subchapter-E/part-791/subpart-A/section-791.4

Texas Public Information Act

Steps to Assert Information Confidential or Proprietary All data, and information submitted to the Brazosport College are subject to release under the Texas Public Information Act (“Act”) unless exempt from release under the Act. You are not encouraged to submit data and/or information that you consider to be confidential or proprietary unless it is absolutely required to understand and evaluate your submission.

On each page where confidential or proprietary information appears, you must label the confidential or proprietary information. Do not label every page of your submission as confidential as there are pages (such as the certification forms and sheets with pricing) that are not confidential. At a minimum the pages where the confidential information appears should be labeled and the information you consider confidential or proprietary clearly marked.

Failure to label the actual pages on which information considered confidential appears will be considered as a waiver of confidential or proprietary rights in the information.

In the event a request for public information is filed with the College which involves your submission, you will be notified by the College of the request so that you have an opportunity to present your reasons for claims of confidentiality to the Texas Attorney General.

Does your submission contain confidential information?

If "no" information may be released to the public if required under the Texas Public Information Act.

Yes No (Required: Check only one)

Texas Public Information Act Details

If the RFP submitted contains confidential information which is labeled use the space below to detail the pages. Any information contained on the page numbers not listed below may be released to the public if required under the Texas Public Information Act. If not applicable, please enter N/A (not applicable).

(Required: Maximum 4000 characters allowed)

Standard Terms and Conditions

Brazosport College standard terms and conditions are found under the "Attachments" tab and can be downloaded for review.

I read and understand the Terms and Conditions

Deadline: 5/20/2026 02:00 PM (CT) 2026.01Page 8 of 9 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 5/20/2026 02:00 PM (CT) 2026.01Page 9 of 9 pages