Norman AFRC Landscaping/Lawn Care Beg 03-2025

The Oklahoma Military Department is seeking professional lawn, shrub, and tree maintenance services for the Norman Armed Forces Reserve Center located at 4000 Thunderbird St., Norman, Oklahoma. The solicitation (EV00000652) requires a comprehensive landscaping contract covering approximately 5.8 acres of improved grounds, with services including lawn maintenance, cleaning, trash removal, landscape plant maintenance, tree trimming, fertilization, weed control, and landscape pest control. Mandatory bidder qualifications include current Pesticide Application Licenses in the Ornamental and Turf Category from the Oklahoma Department of Agriculture, with individual licenses required for all service technicians. The initial contract term runs from March 1, 2025, through February 28, 2026, with two optional one-year renewal periods possible. A mandatory pre-bid meeting was rescheduled to March 4, 2025, at 12:30 PM CST, with bid responses due by March 18, 2025, at 2:00 PM CST through the Oklahoma Supplier Portal. The contract will be awarded to the lowest responsible bidder meeting all requirements, with evaluation based on lowest and best value criteria, primarily focusing on price.

The solicitation includes provisions for potential participation by service-disabled veteran-owned businesses, with specific certification requirements outlined in the Responding Bidder Information form. No specific incumbent vendor is mentioned, and no explicit set-aside designations are specified beyond the veteran-owned business provisions. Bidders must provide comprehensive insurance coverage, including workers' compensation, general liability (minimum $2M), and automobile liability. Federal funding will be utilized for this procurement, triggering additional compliance requirements outlined in the Federal Funding Terms attachment, including specific guidelines for minority business enterprise participation and various federal regulatory compliance measures. While no specific budget range is explicitly stated, bidders are required to submit a single monthly rate inclusive of all services, fees, and charges, with additional rates required for pre/post emergent services. The contract may potentially become a statewide contract under Oklahoma statute, suggesting possible expanded future usage beyond the initial Norman Armed Forces Reserve Center location.