REVISED_-_Exhibit_3-Price-Bid_Amount_-_Norman.pdf

Service/Pre-bid Meeting Location: Norman Armed Forces Reserve Center 4000 Thunderbird St.

Norman, OK 73069

Mandatory: The completed and signed documents listed below and insurance certifications(s) are required as part of the bid submittal.

1. Responding Bidder Information;

2. Certification for Competitive Bid and/or Contract (Non-Collusion Certification);

3. Solicitation Request Form (Bid amount required for Landscaping & Emergent);

4. Pesticide Licenses as Listed in Attachment C and SOW

5. Copy of Insurance Certificate(s): Workers' Comp, Automobile, and General Liability as listed in Attachment B General Terms

All questions regarding this solicitation/work performed must be submitted in writing no later than 1:00 PM on April 10, 2025 through the PeopleSoft System via the Supplier Portal:

https://oklahoma.gov/omes/services/purchasing/supplier-portal.html

The initial period of the contract will be from May 1, 2025 (or PO/Notice to Proceed whichever is later) - February 28, 2026, with the option to renew up to two (2) consecutive one-year periods beginning March 1 and ending the last day of February, provided, however, that any contract extension shall be under the same prices, terms, and conditions identified in the contract documents. The period of performance under the initial contract term and under any option year are subject to the availability of funds and satisfactory performance during prior years as determined by the Oklahoma Military Department.

Bid submission must provide a single rate per month for all periods (Initial and option periods) inclusive of all services/costs/fees/charges.

Rate Per Month: $______________________

Year 1 - Initial Period:

May 1, 2025 or PO/Notice to Proceed (whichever is later) - February 28, 2026

Option to Renew Periods:

Year 2: March 1, 2026 - February 28, 2027 Year 3 (FINAL Option Year): March 1, 2027 - February 29, 2028 Mandatory: All completed and signed documents listed in the Oklahoma Military Department Bidder Instructions Section 7.3 are required as part of the bid submittal. Pesticide license documents as listed under Attachment C and Statement of Work are required to be submitted as part of the bid submittal.

Basis of Award: The contract will be awarded using the lowest and best bid. Services will be provided by one selected contractor; subcontracting is not authorized. Please see attached Exhibit - SOW for additional information and requirements.

REVISED - SOLICITATION REQUEST

Request for Quote Request for Proposal Request for Bid

Oklahoma Military Department

OKLAHOMA MILITARY DEPARTMENT

OKSRM

3515 MILITARY CIRCLE

OKLAHOMA CITY OK 73111-4398

Supplier: NAME_______________________________ Address:_______________________________________ Address:____________________________________ City:_________________ST:_____ ZIP:___________

Dispatch via Print Request Quote ID. Date Buyer Page EV00000652 02/13/2025 Lisa Waldrop 1 Payment Terms 45 Days

DateTime Quote Open Closing

02/13/2025 10:28 AM 04/16/2025 2:00 PM

Requisition Number Reference: Norman AFRC Lawn Care-5/2025

Ship To: OKLAHOMA MILITARY DEPARTMENT RETURN SEALED BID TO: Submissions are through the Peoplesoft System via the Supplier Portal: https://oklahoma.gov/ omes/services/purchasing/supplier-portal.html

Supplier Responses Line Cat CD / Item # - Descr Qty. UOM Unit Cost Ext. Cost

Supplier Authorized SignatureThis is NOT AN ORDER All returned quotes and related documents must be identified with our request for quote Number.

1 70111706 / 1000019773 Landscaping/Grounds Maintenance - Norman

AFRC

To furnish all labor, material, and equipment necessary to provide comprehensive landscape maintenance services!

within the boundaries of the Norman Armed Forces Reserve Center.

A MANDATORY pre-bid meeting/ walk-through/ site visit will be held on April 7, 2025, at 12:30 PM at the below service location; bidders MUST attend and sign in no later than fifteen (15) minutes after the scheduled meeting start time to have their bid accepted. Please ensure you allow enough time to complete the meeting and take any measurements. This will be the only date/time allowed to take measurements/review for this project/service.

1 EA

Please provide bid amount below

X

RETURN SEALED BID TO: Submissions are through the Peoplesoft System via the Supplier Portal:

https://oklahoma.gov/omes/services/purchasing/supplier-portal.html no later than April 16, 2025, at 2:00 PM CDT/CST. Late bids will not be considered.

Awarded Contractor:

Pursuant to 74 O.S. §85.44(B), invoices will be paid in arrears after products have been delivered or services provided.

Payment terms will net 45.

See Exhibit - Statement of Work Section 5.3.2 Invoicing for invoice submission requirements.

Freight Terms: FOB DEST Ship Via: COMMON

Lead Time:

Supplier Remarks:

2 70141603 / 1000023637 Service: Pre / Post Emergent - Norman AFRC

1 EA

Norman Armed Forces Reserve Center - Pre and Post Emergent Services - Must be requested and approved by the OMD Contract Manager before services are provided.

Bid submission must provide a single rate per application for all periods (initial and option periods) inclusive of all materials/chemicals/services/costs/fees/charges.

Rate Per Application: $______________________

Annual # of Applications: Two (2)

See Exhibit - SOW Section 4.7 Landscape Pest Control, 4.7.4 The bidder shall submit a copy of current Pesticide!

Application License in the Ornamental and Turf Category issued by the State of Oklahoma Department of Agriculture!

in the name of the Bidder's company, and a copy of the license of each individual Certified Pesticide Applicator or!

Service Technician who will service this contract with bid submittal. All licenses must be current at the time of!

award.

Freight Terms: FOB DEST Ship Via: COMMON

Lead Time:

Supplier Remarks:

COMMENTS:

Mandatory Vendor Registration prior to award:

Effective January 1st, 2011, acquisitions issued by agencies under the authority of Title 74 require vendors to register with Central Purchasing prior to award. Vendors will not be required to register to submit a bid response but will be required to register prior to being awarded a contract and prior to each renewal of an award.

ORAL AGREEMENTS: No oral statement of any person shall modify or otherwise affect the terms, conditions, REVISED -SOLICITATION REQUEST

Request for Quote Request for Proposal Request for Bid

Oklahoma Military Department

OKLAHOMA MILITARY DEPARTMENT

OKSRM

3515 MILITARY CIRCLE

OKLAHOMA CITY OK 73111-4398

Supplier: NAME_________________________________ Address:_______________________________________ Address:_______________________________________ City:_________________ST:______ ZIP:____________

Dispatch via Print Request Quote ID. Date Buyer Page EV00000652 02/13/2025 Lisa Waldrop 2 Payment Terms 45 Days

DateTime Quote Open Closing

02/13/2025 10:28 AM 04/16/2025 2:00 PM

Requisition Number Reference: Norman AFRC Lawn Care-5/2025

Ship To: OKLAHOMA MILITARY DEPARTMENT RETURN SEALED BID TO: Submissions are through the Peoplesoft System via the Supplier Portal: https://oklahoma.gov/ omes/services/purchasing/supplier-portal.html

Supplier Responses Line Cat CD / Item # - Descr Qty. UOM Unit Cost Ext. Cost

Supplier Authorized SignatureThis is NOT AN ORDER All returned quotes and related documents must be identified with our request for quote Number.

Please provide bid amount below or specifications stated in the ITB or purchase order contract. All modifications to the purchase order contract must be made in writing by the Oklahoma Military Department Contracting and Procurement Office.

DEBARMENT/SUSPENSION: In accordance with 31 USCA 6101, Executive Order 12549, the contractor certifies that they are not presently or have not in the last three (3) years been debarred, suspended or proposed for debarment, declared ineligible by any federal department or agency, or convicted of a fraud-related crime.

AUDIT AND RECORDS CLAUSE: (a) As used in this clause, "records" includes books, documents, accounting procedures and practices, and other data, regardless of type and regardless of whether such items are in written form, in the form of computer data, or in any other form. In accepting any contract with the State, the successful bidder agrees any pertinent State or Federal agency will have the right to examine and audit all records relevant to execution of the resultant contract. (b) The successful bidder is required to retain all records relative to this contract for the duration of the contract term and for a period of three years following completion and/or termination of the contract. If an audit, litigation, or other action involving such records are started before the end of the three year period, the records are required to be maintained for three years from the date that all issues arising out of the action are resolved or until the end of the three year retention period, whichever is later.

CANCELLATION AND TERMINATION: This contract shall be considered to be in force until the expiration date or until 30 days after notice has been given by either party of its desire to terminate the contract.

Immediate cancellation shall be administered when violations are found to be an impediment to the function of the agency and detrimental to its cause, or when conditions preclude the 30 day notice.

UNAVAILIBILITY OF FUNDING: The terms of this agreement and any purchase order issued for multiple years under this agreement is contingent upon sufficient appropriations being made by the Legislature or other appropriate governing entity. Notwithstanding any language to the contrary in this agreement or in any purchase order or other document, a procuring agency may terminate its obligations under this agreement if sufficient appropriations are not made by the Legislature or other appropriate governing entity to pay amounts due for multiple year agreements. The procuring agency's decisions as to whether sufficient appropriations are available shall be accepted by the Vendor and shall be final and binding.

***VENDOR PLEASE NOTE OKLAHOMA ARMY NATIONAL GUARD ENVIRONMENTAL PROTECTION GUIDELINES (AUG 2022) AS

OTHER TERMS AND CONDITIONS WHEN FEDERAL FUNDS ARE INVOLVED***

REVISED - SOLICITATION REQUEST

Request for Quote Request for Proposal Request for Bid

Oklahoma Military Department

OKLAHOMA MILITARY DEPARTMENT

OKSRM

3515 MILITARY CIRCLE

OKLAHOMA CITY OK 73111-4398

Supplier: NAME_______________________________ Address:_____________________________________ Address:_____________________________________ City:_________________ST:_____ ZIP:____________

Dispatch via Print Request Quote ID. Date Buyer Page EV00000652 02/13/2025 Lisa Waldrop 3 Payment Terms 45 Days

DateTime Quote Open Closing

02/13/2025 10:28 AM 04/16/2025 2:00 PM

Requisition Number Reference: Norman AFRC Lawn Care-5/2025

Ship To: OKLAHOMA MILITARY DEPARTMENT RETURN SEALED BID TO: Submissions are through the Peoplesoft System via the Supplier Portal: https://oklahoma.gov/ omes/services/purchasing/supplier-portal.html

Supplier Responses Line Cat CD / Item # - Descr Qty. UOM Unit Cost Ext. Cost

Supplier Authorized SignatureThis is NOT AN ORDER All returned quotes and related documents must be identified with our request for quote Number.