Non-medical animal supplies

The City of Detroit Office of Contracting and Procurement is soliciting quotes under RFQ 553021 on behalf of the General Services Department for non-medical animal care supplies for the Detroit Animal Care Shelter at 5700 Russell Street, with quotes due December 7, 2026 at 4:00 p.m. EST. The solicitation is restricted to Detroit Based Businesses certified by the City of Detroit Human Rights Department before the bid due date, and bidders must submit proof of certification with their response or face rejection.

The scope covers 31 line items, including cat litter, pet carriers, microchip scanners, collars, kennels, bowls, live traps, and dog houses. Estimated annual quantities range from 10 to 240 units per item for planning only and do not guarantee minimum purchases. Products must be equal to or greater in quality than the preferred brands named in the price sheet. Bidders must demonstrate at least three years of experience providing services of similar scope. Limited-shelf-life products require at least six months of expiration dating from shipment. Delivery is FOB Destination within five calendar days of order, Sunday through Saturday, 9:00 a.m. to 3:00 p.m. Pricing must be all-inclusive, covering labor, travel, mileage, and materials, and must be firm or subject to a specified annual percentage increase cap, with no fuel surcharges.

Contractors must carry Michigan statutory workers' compensation and automobile liability with a minimum combined single limit of $1 million. Vendors must register in the City of Detroit Vendor Portal and may not ship or begin work until receiving both a Contract Purchase Agreement and a Standard Purchase Order. Successful respondents must provide notarized affidavits, three years of financial statements, and SAM registration, and must obtain City of Detroit Treasury Clearance before Council approval, which requires at least ten days to process. Respondents must state their willingness to sign a Priority Hire Agreement with Detroit at Work and report the number of Detroit residents employed on the project. If the proposed solution involves artificial intelligence within five years, completion of the City's AI Factsheet becomes a condition of award.

The initial term is two years, with one optional one-year renewal exercisable only upon Detroit City Council approval and Chief Procurement Officer signature. Award is on a low-bid basis to one or multiple vendors. Invoices require pre-approval from the Detroit Animal Care and Control Supervisor before submission to Oracle and carry NET 30 terms from receipt.

Questions are due November 17, 2026, with answers distributed by November 24, 2026. Quotes are due December 7, 2026 through the Bonfire portal.