NH tobacco tax stamps

The New Hampshire Department of Revenue Administration (NHDRA) is soliciting bids for Request for Bid (RFB) #103-25 to procure tobacco tax stamps for the state. The procurement requires the manufacture and supply of approximately 96 million B-Series cigarette tax stamps (in rolls of 30,000) and 3.38 million C-Series cigarette tax stamps (in rolls of 3,000) annually. The stamps must be thermal transfer images on security carrier paper, measuring 1/2" x 1/2", with specific security features including phantom background images and multiple overt and covert anti-counterfeiting elements. The contract term is two years, beginning July 1, 2025, with an option for one additional two-year extension. Bidders must manufacture stamps entirely in-house without subcontracting, demonstrate prior experience with similar stamp production, and have the capability to integrate with NHDRA's GenTax system. Key submission deadlines include February 17, 2025 for questions, February 21, 2025 for state responses, and March 4, 2025 at 10:00 AM EST for bid submissions. Evaluation will be based on the lowest grand total base price, with vendors able to propose up to nine additional security features.

The RFB does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The successful vendor must provide direct shipping to 158 Licensed Cigarette Wholesalers and maintain a secure electronic ordering system integrated with the Department's GenTax system. While no specific incumbent vendor is mentioned, the bid requires new suppliers to provide sample rolls for testing and supply references from similar previous work. No explicit budget range is provided in the documents, but the bid includes a pricing structure for base stamps and optional security features. The vendor must maintain strict security protocols, provide quality control measures, and establish an online portal for agency personnel to track orders. The contract requires monthly billing based on actual distribution, inventory maintenance, and comprehensive monthly reporting. Shipping costs will be the responsibility of the wholesalers, and the vendor must be capable of shipping within one business day of receiving orders with overnight delivery to wholesaler locations.