Newborn Photography Services

Harris Health System, operating in Harris County, Texas, is soliciting qualified vendors through Request for Offer (RFO) #AB01222026 to provide professional newborn photography services at Ben Taub Hospital and Lyndon B. Johnson Hospital. The vendor will offer optional photographic keepsakes to families delivering at these Harris Health facilities while maintaining strict HIPAA compliance, patient privacy, and infection control standards. The services require seven-day-per-week coverage, including weekends and holidays, during normal business hours (7 AM to 5 PM) with one photographer on-site per shift at each location, plus on-call availability for bereavement cases involving fetal demise and neonatal loss. Deliverables include customizable photography packages with digital and print options, specialized bereavement photography services with the first photograph provided at no cost to patients, comprehensive pricing schedules, a fixed administrative fee proposal payable to Harris Health from photo package revenues, and regular revenue reporting. This is a zero-cost contract for Harris Health, as all revenue is generated through optional patient purchases; vendors must have demonstrated experience providing newborn photography in hospital or clinical environments, the capability to provide 24/7 on-call bereavement coverage, and personnel who can successfully complete criminal background checks, OIG/GSA exclusion list verification, drug screening, immunizations, HIPAA training, and Harris Health orientation at the vendor's expense. Evaluation criteria weight qualifications at 30 percent, solution approach at 40 percent, and pricing at 30 percent. The questions deadline is February 11, 2026, with proposal submissions due February 20, 2026, vendor selection anticipated for February 28, 2026, contract execution by March 30, 2026, and service commencement on April 1, 2026. The contract includes four one-year renewal options with pricing increases limited to the Consumer Price Index for All Urban Consumers (CPI-U) for the Houston-The Woodlands-Sugar Land area.

Harris Health has not designated this procurement as a set-aside for disadvantaged, minority-owned, or women-owned business enterprises, though vendors must demonstrate M/WBE utilization goals and provide documentation of subcontractor compliance with HUB/MWBE and Section 3 programs if applicable. The current services are provided by an outside incumbent vendor, though no specific contractor name is identified in the solicitation. Vendors must carry comprehensive insurance including Workers Compensation ($1,000,000 per accident), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limits), Umbrella/Excess Liability ($1,000,000), and Professional/Errors & Omissions Liability ($1,000,000), with Harris County named as an additional insured on a primary and non-contributory basis. All insurance must be provided by companies with a minimum A.M. Best rating of A-VII and licensed by the Texas Department of Insurance. No specific award value or budget range is disclosed; rather, this contract is structured as a revenue-generating opportunity where the vendor retains all photo package sales revenues while paying Harris Health a negotiated fixed administrative fee per package sold. Vendors must submit required documentation including proof of insurance, detailed pricing schedules, tax residence certification, four client references from services rendered within the last three years preferably from healthcare organizations, qualifications narratives, and comprehensive solution narratives addressing staffing, compliance, operational planning, consent processes, image handling, data retention, and performance management protocols.