NEJC17004 Access Control System

Northeastern Junior College (NJC) in Sterling, Colorado is soliciting sealed bids for an access control system upgrade project across two campus locations, representing an Invitation for Bid (IFB) procurement by a state institution in Lincoln County. The scope of work encompasses upgrading access control systems for approximately 70+ door openings across multiple campus buildings, including the installation and conversion of access control equipment such as aptiQ card readers (MT11 and MT15 models), electric strikes, magnetic locks, Von Duprin 99 QEL electrified exit devices, door contacts, motion sensors, and Heartland Multi Door Controllers. The project involves converting existing General Electric access control systems to the Heartland system, replacing certain doors and frames, and installing new automatic sliding doors at multiple entries across facilities including the Cosmetology, Family Lit, Phillips Wyman, Knowles Hall, Walker Hall, Hays Student Center, Votech, Williams GRB, Poole Hall, Event Center, Blue Spruce, Dowis Hall, and Herbie Hall buildings. NJC is requesting two separate bid options: the first requires NJC to purchase Heartland Equipment with the contractor responsible for remaining equipment and installation, while the alternate bid requires the contractor to purchase and install all equipment. The pre-bid meeting is scheduled for Friday, August 26, 2016 at 10:00 AM in Walker Hall Room 101, with written questions due by September 9, 2016 at 4:00 PM, sealed bids due September 16, 2016 at 4:00 PM at Walker Hall 104, 100 College Avenue, Sterling, CO 80751, and substantial completion required by March 31, 2017. Award criteria include total cost, conformity of equipment to specifications, and ability to meet the required delivery date, with evaluation made on an "all-or-none" basis. Bidders must submit one unbound original and four copies of the proposal, with quotes formatted on the provided quote form and signed by an individual with express authority to bind the company.

All bids are subject to Colorado state procurement requirements and restrictions, including mandatory vendor registration with the State of Colorado Vendor Self Service System (VSS) prior to bid opening; bids from non-registered vendors will not be considered unless adequate competition among registered vendors is not demonstrated. Respondents must submit detailed product descriptions with responses to all specifications, warranty information, proof of equality for any substitute items, a completed Vendor Disclosure Statement (Exhibit 3), a W-9 form (Exhibit 4), and compliance certifications for pages 5 and 6 of the bid documents. The project requires integration with existing infrastructure and conversion of General Electric systems, with the awarded contractor assuming full responsibility for ensuring all equipment compatibility, proper functionality for each opening, and adherence to applicable codes and regulations. Payment terms must be a minimum of NET 30 days FOB Destination, and any resulting contract will be governed by the State of Colorado Purchase Order Terms & Conditions and Special Provisions, which mandate compliance with E-Verify employment verification requirements, prohibition of illegal alien employment, federal and state employment law compliance, and anti-discrimination provisions. No specific budget range or award value is disclosed in the solicitation documents. The solicitation incorporates standard state contracting requirements including compliance with Colorado Cyber Security Policies, potential use of the vendor offset intercept system for collection of unpaid debts, and contingency clauses regarding future fund appropriations and availability.