NEJC17004 Access Control System.pdf

NEJC17004 Access Control System

Invitation for Bid

NOTES

Vendors must be registered with the State of Colorado.

To register go to:

www.colorado.gov/vss

Detailed registration instructions can be found in the Vendor Registration Quick Start Guide

All vendors must complete and return page 5 & 6, a Vendor Disclosure Statement (Exhibit 3) & a W-9 (Exhibit 4) with the bid submission to be considered responsive.

Northeastern Junior College will use the State of Colorado Purchase Order Terms & Conditions and the special provisions with any purchase or lease. Please see attached Exhibit 1 and Exhibit 2. No other terms will be accepted.

Northeastern Junior College reserves the right to accept or reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities or irregularities, and to contract in the best interest of the College.

Date: August 17, 2016 Bid Number: NEJC17004 Access Control System

Return all Bids to:

Northeastern Junior College

Purchasing Office Walker Hall 104

100 College Avenue Sterling, CO 80751

Director of Purchasing:

Erin Waitley

Voice (970) 521-6662 Fax (970) 522-4945 erin.waitley@njc.edu

Quote Due Date: 09/16/2016 4 P.M.

PLEASE SUBMIT ONE (1) UNBOUND ORIGINAL PLUS FOUR ( 4 ) COPIES OF PROPOSAL. The original should be unbound. Sealed Bids will be accepted in person or by mail to Northeastern Junior College, Purchasing Department, WH 104, 100 College Ave, Sterling, CO 80751 on or before the submission deadline of 09/16/2016 @ 4:00 PM.

MAILING NOTE: EXPRESS MAIL:

Northeastern Jr College Northeastern Jr College Purchasing Office Purchasing Office 100 College Ave 100 College Ave Sterling, CO 80751 Sterling, CO 80751 Bid#: NEJC17004 Bid#: NEJC17004 Please Note: Express Mail is only delivered in the afternoons. LATE BIDS WILL NOT BE ACCEPTED.

NORTHEASTERN JUNIOR COLLEGE (NJC) IS SOLICITING BIDS FOR ACCESS CONTROL

UPGRADES AT TWO CAMPUSES LOCATED IN STERLING, CO. A PRE-BID MEETING WILL BE HELD

ON FRIDAY, AUGUST 26, 2016 AT 10 AM MEET IN WALKER HALL ROOM 101. QUESTIONS ARE DUE

SEPTEMBER 9, 2016 BY 4 P.M.

Specifications are provided to identify the products required and to establish minimum functionality and an acceptable quality level. It is the bidder’s responsibility to prove the equality of substitute items. Bidders who offer “equivalent” items shall submit brochures and complete specifications with the quote. Failure to submit brochures and complete specifications with the bid may be sufficient cause to consider a bid non-responsive. The College shall be the sole judge in determining equality in regard to quality, price and performance.

Quotes must be FOB Destination.

When submitting your quote please include detailed product description with response to all specifications. Bids received without a detailed response to all specifications will be considered non-responsive.

This solicitation is published using the Colorado Vendor Self Service System (VSS). VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss Because of the limited competition expected from registered VSS vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration and payment is received in the State Purchasing Office prior to the bid opening time or the due date for receipt of quotes.

AWARD:

Vendors must provide a quote on all items listed in this Invitation to Bid to be considered for award. The Invitation to Bid will be awarded on an “all-or-none” basis.

DETERMINANT FACTOR:

Specifications are provided to identify the products required and to establish minimum functionality and an acceptable quality level. It is the bidder’s responsibility to prove the equality of substitute items. Bidders who offer “equivalent” items shall submit brochures and complete specifications with the quote. Failure to submit brochures and complete specifications with the bid may be sufficient cause to consider a bid non-responsive. The College shall be the sole judge in determining equality in regard to price, quality per specification, delivery date.

Northeastern will award the quote deemed to be the most advantageous to Northeastern at the College’s sole discretions using the following criteria (for example):

1. Cost

2. Conformity of equipment bid to specifications

3. Ability to meet Required Delivery Date

QUOTE SUBMISSION:

1. Warranty Information – The successful vendor shall provide warranty support for the length of the warranty.

2. Detailed product description with response to all specifications above in order. Bids received without a detailed response to all specifications will be considered non-responsive.

http://www.colorado.gov/vss

SCOPE OF SERVICES

Heartland Equipment shall be used for the access control upgrades at two campuses located in Sterling, CO. Refer to the attached documents for access control hardware survey with the door list.

Two bids are requested with the first consisting of NJC purchasing the Heartland Equipment Only. The contractor will be responsible for remaining equipment and installation and the alternate bid will consist of the Contractor purchasing and installing all equipment.

The awarded contractor shall be responsible to ensure all equipment is compatible and complete for each opening’s proper access control functionality.

The awarded contractor shall be responsible to ensure all applications meet proper codes and compliance regulations.

Additional Information

Quotes must be in accordance with specifications set forth and subject to conditions herein and/or attached. All respondents are responsible for checking the VSS system for award; no other notification will be provided.

All bids must be submitted on the quote form provided; no substitute forms will be accepted.

Quote form must be signed by an individual with express authority to bind company.

Neither the contractor nor NJC shall be liable for failure to perform their respective obligations under this contract when such failure is caused by fire, explosion, water, Act of God, or inevitable accident, civil disorder or disturbance, strikes, vandalism, war, riot, sabotage, weather- and energy-related closing, or like causes beyond the control of such party, nor shall the contractor be liable in any way for the value of real or personal property destroyed or damaged due to such causes.

The Contractor is subject to the Special Provision for Sole Source Government Contracts as defined in Colorado Constitution Article XXVII (Amendment 54)

A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor (i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5- 101 et seq, and (iii) shall produce one of the forms of identification required by CRS 24-76.5- 103 prior to the effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24-76.5-103(3), a Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4) if such individual applies for public benefits provided under this contract.

Contract performance outside of the United State Contract performance outside of the United States or Colorado, 24-102-206. Prior to contracting or as a requirement for the solicitation of any contract from the State for services, as appropriate, any prospective vendor shall disclose in a statement of work where services will be performed under the contract, including subcontracts, and whether any services under the contract or subcontracts are anticipated to be performed outside of the United States or the State. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the State, the vendor shall provide in its statement of work a provision setting forth why it is necessary or advantageous to go outside the United States or the State to perform the contract or any subcontracts.24-102-206Prior to contracting or as a requirement for the solicitation of any contract from the State for services, as appropriate, any prospective vendor shall disclose in a statement of work where services will be performed under the contract, including subcontracts, and whether any services under the contract or subcontracts are anticipated to be performed outside of the United States or the State. If the anticipates services under the contract or any subcontracts will be performed outside the United S shall provide in its statement of work a provision setting forth why it is necessary or advantageous to go outside the United States or the State to perform the contract or any subcontracts.

ILLEGAL ALIENS–PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 and 24-76.5-

101. The Contractor certifies that the Contractor shall comply with the provisions of CRS 8-

17.5-101 et seq. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. The Contractor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise will comply with the requirements of CRS 8-17.5-102(2)(b). The Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or CRS 8- 17.5-101 et seq., the State may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the State.

VENDOR RESPONSE FORM

(Submit the following information with Bid Proposal) All prices must be FOB Destination

Description Indicate your firm price for each of the following quantities.

(Prices must be FOB Destination)

Total Cost

Purchase of Heartland Equipment only by NJC. The contractor will be responsible for remaining equipment and installation.

Substantial Completion- March 31, 2017

__________________ Date of Completion

GRAND TOTAL

VENDOR RESPONSE FORM

Bid Alternate 1

Description Indicate your firm price for each of the following quantities.

(Prices must be FOB Destination)

Total Cost

Purchase and installation of all equipment including

Heartland Equipment

Substantial Completion- March 31, 2017

__________________ Date of Completion

GRAND TOTAL

THIS COMPLETED PAGE MUST BE SIGNED AND RETURNED WITH YOUR PROPOSAL

Company Name

Terms (must be at least NET 30 days)

Modification Number (if applicable)

Address

Phone

Fax

E-mail Address

Signature/Date

Printed Name Of Signature

Using the Federal Government definition, does your firm qualify as:

a small business YES _____ NO_____ a minority business YES _____ NO_____ If YES, state ethnicity:

a woman owned business YES _____ NO_____ a Service-Disabled Veteran Owned Small Business Located in Colorado

YES _____ NO_____ If YES, provide documentation issued through the US Depart. Of Veterans Affairs

A member of the State of Colorado VSS System

YES _____ NO_____ VSS Registration #____________ (Must provide entire number, not the last few numbers)

Federal Identification #