NC26-56-1 Golf Carts for State Parks

The State of Utah Division of Purchasing, on behalf of the State Parks Golf Courses division, is soliciting competitive proposals through Request for Proposals NC26-56-1 to procure both electric and gas-powered golf carts designed for rough terrain courses across Utah's four public golf courses (Soldier Hollow, Wasatch Mountain, Green River, and Palisade). The procurement anticipates annual purchases of 60-100 golf carts based on funding availability and operational needs to support the division's current fleet of approximately 450 carts. Deliverables include new electric and gas-powered golf carts meeting comprehensive minimum specifications, delivery, setup, and basic staff training. Minimum requirements include GPS units, two-seat configurations with beverage holders, canopy, bumpers, golf bag holders, diagnostic capability, comprehensive manuals, self-compensating rack-and-pinion steering, independent front and rear suspension, self-adjusting rear drum brakes, speeds of 10-15 mph with reverse capability, 800-pound load capacity, and operating noise not exceeding 61 dBA; electric carts must feature 48-volt batteries while gas-powered carts must have EFI or equivalent fuel systems. Vendors must demonstrate relevant experience with golf carts or comparable equipment, provide client references, and possess organizational capacity for high-use operations. The evaluation process employs a two-stage approach with technical proposals scored on 1,000 points across five weighted categories: Compliance with Minimum Specifications and Technical Requirements (250 points), Product Lifecycle and Operational Value (250 points), Warranty, Maintenance, and Service Support (200 points), Delivery, Lead Time, and Order Fulfillment (150 points), and Vendor Experience and Qualifications (150 points), with a mandatory minimum threshold of 600 technical points required to advance to cost evaluation. Cost proposals are evaluated separately on 300 points, with the lowest proposed price receiving full cost points and other offerors receiving proportional points. The RFP was posted on March 10, 2026, with proposals due on March 20, 2026, and the contract will be awarded to the responsive and responsible vendor with the highest combined score.

The RFP document does not specify set-aside designations, restrictions on organization types, disadvantaged enterprise requirements, incumbent vendors, or current contractors. Vendors must guarantee pricing for an initial 12-month period, with any future price increase requests requiring submission of supporting market research documentation and approval from the Division of Purchasing Director, with each subsequent increase guaranteed for one year. All vendors must comply with Utah Code anti-boycott provisions, certify non-use of forced labor, and, if applicable, meet information technology security requirements including FedRAMP or GovRAMP compliance for products processing State data. The contract term is five years and will be awarded as a single contract to the highest-scoring vendor, making the award available division-wide to all four golf courses for both large fleet orders and single-unit purchases. Optional items and services vendors may offer include golf cart accessories, maintenance and repair services, charging stations, ADA-accessible golf carts with adaptive seating and controls (with availability preferred), and GPS units; while these optional offerings will not be scored, they are listed for informational and planning purposes. No specific award value or budget range is disclosed in the solicitation documents.