NC26-53 HB 48 Lot Assessment Database

The State of Utah Division of Purchasing, specifically through the Forestry, Fire, & State Lands department, is seeking a comprehensive software tool package to implement lot assessments for high wildfire risk properties, as mandated by House Bill 48. The procurement aims to create a robust software solution with mobile-friendly field assessment tools, offline functionality, and ESRI-compliant hosted feature services that can evaluate properties using the Utah Wildland Urban Interface Code and NFPA Firewise standards. Key deliverables include a field assessment tool for lot assessors, a database with data-sharing capabilities, and reporting features for property owners, counties, and insurance companies. The evaluation process will be comprehensive, scoring vendors across three phases: technical criteria submission (1,350 points), work plan and timeline (300 points), and interview/demonstration (400 points), with vendors required to achieve a minimum of 665 technical criteria points to advance. Critical submission deadlines include an initial product review by March 27, 2026, refined product and field testing by April 24, 2026, and final implementation by May 29, 2026. The contract will be a five-year term with guaranteed first-year pricing, and vendors must demonstrate experience in wildfire property assessment tools, database creation, and integration of property owner submissions.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The procurement is open to technology vendors capable of meeting stringent technical and security requirements, including mandatory GovRAMP cybersecurity compliance, with vendors needing to achieve FedRAMP or GovRAMP Progressing Snapshot Program enrollment at contract execution and GovRAMP Moderate Authorized status within 24 months. While no incumbent vendor is mentioned, the solution must integrate with existing State of Utah DTS cloud service accounts and utilize role-based access controls supporting 500-1,000 assessors, multiple master administrator accounts, and an indeterminate number of homeowner users. Although specific budget ranges are not explicitly detailed, the cost proposal form requires comprehensive pricing across implementation, licensing, annual maintenance, user training, and potential future enhancements. Vendors must provide cyber security insurance coverage between $2,000,000 and $10,000,000 aggregate, depending on data risk classification, and comply with extensive security and data protection standards outlined in the state's IT terms and conditions.