5-Attachment C Scope of Work.pdf

INTRODUCTION

The Division of Forestry, Fire and State Lands (“the Division”) seeks a software tool package to assist in implementing lot assessments for high wildfire risk properties and data sharing requirements of 2025’s House Bill 48, which established Utah State Code 65A-8-402.

The deliverable will be software that automates as best possible, and increases the accuracy, speed, and output of lot assessments, provides an interactive and educational environment for homeowners, while also collecting and strategically sharing the assessment data.

1) “establish a program under which a wildland urban interface (WUI) coordinator evaluates and classifies high risk wildland urban interface property using a triage scale.”

2) “create a process by which the division and counties communicate classifications assigned to property”

3) “create a process for communicating to a property owner the information”

4) “develop and maintain a database that may be accessed by a wildland urban interface property and casualty insurer to learn the classification under the triage scale for any portion of high risk wildland urban interface property to be covered by the wildland urban interface property and casualty insurer”

5) “inform a property owner … of the classification assigned to the property”

The software solution must help fulfill the requirements in this new state law.

1) A field assessment tool that lot assessors will use to confirm or adjust the remote sensing data of construction elements (home hardening), and vegetation (defensible space). The tool will need to:

a) Follow a list of guidelines provided by FFSL of home hardening and defensible space. The questions on the survey tools must combine:

i) The Utah WUI Code, and

ii) NFPA Firewise standards.

b) Assign a triage level of wildfire risk to structures with 3 classification levels based on the Utah WUI Code portion of the assessment responses.

c) Generate site specific recommendations to the lot owner to change triage levels based on their compliance with the Utah WUI Code.

Attachment C Scope of Work

NC26-

HB48 Lot Assessment Database

BACKGROUND

The Division is directed by 2025’s House Bill 48 to:

be subject to liquidated damages and/or the State of Utah may reevaluate the terms of the contract and determine whether the failure to comply justifies contract termination.

GovRamp Requirements In compliance with the Utah terms and conditions, where the product does not already have a FedRAMP or verified GovRAMP status the following provisions apply: At the time of contract execution, the product must be enrolled in the GovRAMP Progressing Snapshot Program and remain in the program until a verified status is achieved.

The product must achieve a verified status of GovRAMP Core no later than 12 months after the date of contract execution and achieve a verified status of GovRAMP Moderate Authorized no later than 24 months after the date of contract execution.

If the Contractor fails to maintain or achieve the security requirements outlined above, the Contractor may be subject to liquidated damages and/or the State of Utah may reevaluate the terms of the contract and determine whether the failure to comply justifies contract termination.

d) Generate site specific recommendations on what actions a lot owner may take to bring their home into alignment with the NFPA Firewise standards of defensible space and home hardening.

e) Be accessible offline for use in remote locations.

f) Be mobile friendly across all major operating systems and platforms

g) Provide restricted access to an approved user list managed by FFSL.

i) Expected number of lot assessor user roles are 500 to 1,000, from state, county, municipal, and contractors.

ii) FFSL will need multiple master user full-access roles to provide oversight and quality control over individual assessments and assessors, as well as tools to aggregate data for upward reporting, trends, etc.

iii) Indeterminate number of personal homeowner user access roles.

h) Maintains a documented record of assessment input(s) and approvals by user.

i) Creates a full report with the current triage level, details of the lot assessment and recommendations provided to the lot owner. Creating two categories that affect the triage score (Utah WUI Code), and those that do not, but generally reduce risk (NFPA Firewise).

i) Once the lot assessment is complete, the full report and recommendations are automatically emailed to the property owner.

ii) Personal homeowners will need the ability to provide a detailed personal report upon request to their insurance agent or potential agent.

iii) Provides a mechanism for lot owners to update their assessment when they’ve completed recommended actions, verified by the assessor.

(1) This tool must be mobile-friendly, intuitive, and require photos to prove work done.

(2) Any lot owner inputs would need to be flagged for review by a certified lot assessor to approve.

(3) If approved, the lot assessment and triage level, as stated in (2)(b) would need to be updated to reflect the changes, including map and tabular products.

(4) This submission must include a polygon that the homeowner would draw if there are changes to the fuelscape surrounding the property.

(a) The polygon submissions must be available to the division through a web service.

iv) Allows a property owner to submit a request to receive a lot assessment.

j) Utilize simple binary or multiple choice questions for user-friendly collection of data as much as possible.

2) A database of the lot assessment results discussed in (2) that collects all of the lot assessment data and does the following:

a) Allows full data sharing between FFSL and the counties.

b) Shares the triage level of individual parcels with insurance companies.

i) One possible mechanism for this is to port the triage data to a map in the Utah Wildfire Risk Assessment Portal (“UWRAP”) that’s accessible to the insurance companies.

c) To be updated in real time using an Application Programming Interface (API) or equivalent technology.

d) Provides results data by county and state that includes:

i) The number of properties in the high risk wildland urban interface boundary, divisible by triage level

ii) The number of lot assessments requested

iii) The number of lot assessments completed

iv) A histogram of lot assessments performed

v) The quantity and type of work completed by lot owners

vi) The number of lots that have lowered their triage level of risk

e) Features a “request lot assessment” feature that the public can assess via URL to submit a request for a lot assessment.

i) Requests would be visible by the county and FFSL

ii) Requests would be sortable by request date, priority assigned, city/county, and distance from an inputted location

Preference will be given to software packages that contain the following components as value added features, especially if these features significantly reduce the time and expense of lot assessments:

1) A database of information on all the structures in FFSL’s established high risk wildland urban interface boundary that includes:

a) County assessor parcel information such as, but not limited to: property owner, square footage of building(s), and external construction materials.

i) To be updated annually to account for changes in home ownership.

2) A remote sensing feature that utilizes satellite and remote imagery, combined with algorithms or machine learning models or deep learning models to:

a) Identify vegetation species and spacing at the parcel level in relation to

NFPA Firewise standards

b) Identify external construction elements of the structures in relation to the Utah WUI Code and NFPA Firewise standards, including but not limited to:

roof type, siding, and decks or patios.

c) Recognition of other flammable materials, such as but not limited to:

firewood piles, trailers, outbuildings, etc.

3) A home/lot owner self assessment feature where a homeowner can go through and create a program guided self assessment or pre-assessment, either manually or using technology as in 2) to identify opportunities to reduce risk and triage score before a formal assessment. This assessment would not be official/certified and would be for informational purposes only, but may be used to prepopulate some assessment items for rapid verification/correction/dismissal by a certified lot inspector on-site inspection depending on software functionality.

4) Email or text reminders to property owners that:

a) Provide useful tips on wildfire risk reduction actions

b) Reminders on seasonal actions that reduce wildfire risk

c) Reminders to self-certify that recommendations have been completed

5) Lot owner reports that can categorize recommended actions by ranking in terms of:

a) Easiest to hardest

b) Cheapest to most expensive

c) Most impact to reduce risk/triage level to least impact

d) Value add appropriate links to fire resistant building materials, fire resistant tree/plant species, organizations, and other helpful reference materials and examples by subject.

6) A feature that prioritizes scheduling lot assessment requests submitted by property owners based on:

a) The date of the request

b) The location of the request

c) The density of multiple requests

d) Days Since Last Inspection

e) Compliance History

f) Outstanding Compliance Issues

g) Other items

i) Age of house

ii) Other Parcels doing work (Community focused)

iii) Building materials of the home

iv) Fuels around the house

7) A feature that allows certain authorized users to geospatially select properties to perform specialized report queries for:

a) Rapidly producing wildfire structure assessment/protection plans during a wildfire,

b) Plans for specifically targeted fuels mitigation or home hardening efforts,

c) Help to develop customized CWPPs.

Success in implementing HB48 is defined as:

1) Collecting accurate data of structures, landscape, and vegetation features in the high risk wildland urban interface.

2) Providing a lot assessment tool that would meet the demand and increase the accuracy of assessments

3) Encouraging lot owners to take action to reduce their risk by providing them with accurate knowledge of their risk, actionable steps they can take, and a reporting mechanism for those actions.

4) Accurately assigns a triage level based on the lot assessment report.

5) Provides an easily sharable mechanism for lot owners to request assessments, and allows FFSL and county personnel the ability to prioritize those requests.

6) Allows lot owners with a simple mechanism to report on work completed.

7) Shares full lot assessment data with county and FFSL personnel.

8) Shares triage information with insurance companies.

TIMELINE AND DELIVERABLES

Vendors products will be compared by real world demonstrations in predesignated Utah locations.

The final product must be delivered by April 24, 2026, with an initial minimum viable product ready by February 27, 2026.

Deliverables:

As stated previously the deliverable will be software that automates as best possible, and increases the accuracy, speed, and output of lot assessments, provides an interactive and educational environment for homeowners, while also collecting and strategically sharing the assessment data. Specific pieces include the following:

● WUI structure triage geospatial database

● County and FFSL data integration using an API

● Insurance triage data export and/or API functionality

● Lot assessments that are web accessible, mobile device compatible and offline capable

● Lot owner risk and action report generator

● Lot owner self-certification

● WUI risk and triage dashboards with agency only access

● Annual summary and impact reporting mechanism