Municipal solid waste and recycling at town & BOE buildings

The Town of Trumbull, Connecticut and the Trumbull Board of Education (BOE) are issuing an Invitation to Bid (BID 6575) for comprehensive municipal solid waste and recycling services at multiple Town and school facilities. The procurement encompasses twice-weekly pickups (Tuesday and Friday preferred) at seven Town locations including Town Hall, Police Station, EMS Building, Senior Center, and Main Library, as well as once-weekly pickups at four additional facilities, combined with collection services at thirteen BOE school buildings with varying frequencies based on school calendar schedules. Bidders must provide separate pricing for Town locations on a monthly basis by location and for BOE services by year, with the option to bid combined refuse and recycling services or separate MSW and recycling services. The BOE may award to one contractor or split awards between two contractors. Required qualifications include mandatory site inspections prior to bid submission, submission of one original and two exact copies plus one thumb drive copy, at least four references for similar services within the past five years, identification of all proposed subcontractors, and proof of necessary federal, state, and local permits at the contractor's expense. Contractors must provide certificates of insurance naming the Town as additional insured with minimum coverage of $1,000,000 general liability per occurrence and $500,000 property damage, and must equip vehicles with rear hoppers and mechanical compression systems with watertight bodies. The bid period runs from May 21, 2026 at 2:15 PM EDT through June 11, 2026 at 2:00 PM EDT, with a vendor question and answer period open from May 21, 2026 at 2:30 PM EDT through June 3, 2026 at 5:00 PM EDT. Award will be made considering firm price, delivery options, vendor capability, references, flexible pickup schedules, and extended firm price dates, with pricing quoted as firm fixed prices for the entire three-year contract period from July 1, 2026, through June 30, 2029, remaining firm for ninety days following bid opening.

The solicitation contains no identified set-asides for disadvantaged enterprises or restrictions on organizational types eligible to respond; the procurement is open to all vendors meeting the specified requirements. No incumbent vendor or current contractor information is disclosed in the available documentation. Contractors will be exempt from tipping fees at the Town Transfer Station for MSW disposal, representing a significant cost advantage and existing infrastructure benefit for the selected vendor. Performance standards include $100 penalties per incident for missed pickups, which are deducted from monthly invoices, with repeated failures potentially triggering contract termination. The contract includes an optional two-year renewal period at mutually agreed pricing with thirty days' written notice required for extension. All prices are tax-exempt and must exclude sales tax, with the Town providing a tax exemption certificate upon request. The estimated total contract value is not disclosed in the solicitation documentation; interested bidders should contact Richard Kotchko, Interim Purchasing Agent, at 203.452-5042 or rkotchko@trumbull-ct.gov for additional information.