VendorChangeDetailsReport_BID 6575_v3_Jun_17_26.pdf

This Solicitation Change Details Report documents a modification to BID 6575 issued by the Town of Trumbull, Connecticut and the Trumbull Board of Education for municipal solid waste and recycling services across multiple town and school facilities. The procurement requires twice-weekly pickups (Tuesday and Friday preferred) at seven Town locations including Town Hall, Police Station, EMS Building, Senior Center, and Main Library, plus once-weekly service at four additional facilities, combined with collection at thirteen BOE school buildings with frequencies varying by school calendar. Bidders must submit one original and two exact copies plus one electronic copy on thumb drive, with mandatory site inspections required prior to bid submission. The bid period ran from May 21, 2026 at 2:15 PM EDT through June 11, 2026 at 2:00 PM EDT, with a vendor question and answer period open from May 21, 2026 at 2:30 PM EDT through June 3, 2026 at 5:00 PM EDT. The contract term is three years from July 1, 2026 through June 30, 2029, with an optional two-year renewal period at mutually agreed pricing requiring thirty days' written notice. This change report, generated on June 17, 2026, documents the addition of Addendum 3 with no other modifications to solicitation fields, questionnaires, item specifications, or quantities.

Bidders must provide separate monthly pricing for Town locations by facility and annual pricing for BOE services, with the option to bid combined refuse and recycling services or separate municipal solid waste and recycling services. The BOE may award to one or two contractors. Required qualifications include at least four references for similar services within the past five years, identification of all proposed subcontractors, proof of necessary federal, state, and local permits, and certificates of insurance naming the Town as additional insured with minimum coverage of $1,000,000 general liability per occurrence and $500,000 property damage. Pricing must be quoted as firm fixed prices for the entire three-year contract period, remaining firm for ninety days following bid opening, and all prices are tax-exempt excluding sales tax. Award considerations include firm price, delivery options, vendor capability, references, flexible pickup schedules, and extended firm price dates. Contractors selected will be exempt from tipping fees at the Town Transfer Station for MSW disposal and will incur $100 penalties per incident for missed pickups, deducted from monthly invoices. No identified set-asides for disadvantaged enterprises exist, and no incumbent vendor information is disclosed. Interested bidders should contact Richard Kotchko, Interim Purchasing Agent, at 203.452-5042 or rkotchko@trumbull-ct.gov for additional information.