BID 6575 Summary: Municipal Solid Waste and Recycling Services

This is an Invitation to Bid (ITB) solicitation issued by the Town of Trumbull, Connecticut and the Trumbull Board of Education for comprehensive municipal solid waste and recycling collection services at municipal and school facilities. The procurement encompasses twice-weekly pickups (Tuesday and Friday preferred) at seven Town locations including Town Hall, Police Station, EMS Building, Senior Center, and Main Library, plus once-weekly pickups at four additional facilities, combined with collection services at thirteen BOE school buildings with frequencies varying based on school calendar schedules. Bidders must provide separate pricing for Town locations on a monthly basis by location and for BOE services by year, with the option to bid combined refuse and recycling services or separate MSW and recycling services. The BOE may award to one contractor or split awards between two contractors. The solicitation period runs from May 21, 2026 at 2:15 PM EDT through June 22, 2026 at 2:00 PM EDT, with vendor questions and answers accepted from May 21, 2026 at 2:30 PM EDT through June 18, 2026 at 5:00 PM EDT. Mandatory site inspections are required prior to bid submission. The contract term is three years from July 1, 2026 through June 30, 2029, with an optional two-year renewal period at mutually agreed pricing requiring thirty days' written notice for extension.

Bidders must submit one original and two exact copies plus one thumb drive copy of proposals and provide certificates of insurance naming the Town as additional insured with minimum coverage of $1,000,000 general liability per occurrence and $500,000 property damage. Required qualifications include at least four references for similar services within the past five years, identification of all proposed subcontractors, and proof of necessary federal, state, and local permits at the contractor's expense. All prices must be quoted as firm fixed prices for the entire three-year contract period and remain firm for ninety days following bid opening; pricing is tax-exempt and must exclude sales tax. Award will consider firm price, delivery options, vendor capability, references, flexible pickup schedules, and extended firm price dates. Contractors will be exempt from tipping fees at the Town Transfer Station for MSW disposal. Performance standards include $100 penalties per incident for missed pickups deducted from monthly invoices, with repeated failures potentially triggering contract termination. The solicitation contains no identified set-asides for disadvantaged enterprises or restrictions on organizational types eligible to respond, is open to all vendors meeting specified requirements, and does not disclose estimated total contract value. The procurement contact is Richard Kotchko, Interim Purchasing Agent, at 203.452-5042 or rkotchko@trumbull-ct.gov.