BID 6575_May_25_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) document issued by the Town of Trumbull, Connecticut for comprehensive municipal solid waste and recycling services at Town and Board of Education (BOE) facilities. The solicitation requests twice-weekly pickups (Tuesday and Friday preferred) at seven Town locations including Town Hall, the Police Station, EMS Building, Senior Center, and Main Library, along with once-weekly pickups at four additional facilities. The BOE component encompasses collection services at thirteen school buildings with frequencies varying based on school calendar schedules. Bidders may submit pricing for combined refuse and recycling services or separate MSW and recycling services, with Town pricing quoted on a monthly basis by location and BOE pricing quoted annually. The bid period runs from May 21, 2026 at 2:15 PM EDT through June 11, 2026 at 2:00 PM EDT, with a vendor question and answer period from May 21, 2026 at 2:30 PM EDT through June 3, 2026 at 5:00 PM EDT. Mandatory site inspections are required prior to bid submission. The contract term is three years from July 1, 2026 through June 30, 2029, with an optional two-year renewal period available at mutually agreed pricing upon thirty days' written notice.

All pricing must be submitted as firm fixed prices for the entire three-year contract period, remaining firm for ninety days following bid opening. Bidders must provide one original and two exact copies plus one thumb drive copy, at least four references for similar services within the past five years, identification of all proposed subcontractors, and proof of necessary federal, state, and local permits at the contractor's expense. Required qualifications include certificates of insurance naming the Town as additional insured with minimum coverage of $1,000,000 general liability per occurrence and $500,000 property damage, as well as vehicles equipped with rear hoppers and mechanical compression systems with watertight bodies. A significant advantage for the selected vendor is exemption from tipping fees at the Town Transfer Station for MSW disposal. Performance standards include $100 penalties per incident for missed pickups, deducted from monthly invoices, with repeated failures potentially triggering contract termination. All prices are tax-exempt and must exclude sales tax. The solicitation contains no identified set-asides for disadvantaged enterprises and is open to all vendors meeting specified requirements. The estimated total contract value is not disclosed; interested bidders should contact Richard Kotchko, Interim Purchasing Agent, at 203.452-5042 or rkotchko@trumbull-ct.gov for additional information.