BID 6575_Jun_8_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) issued by the Town of Trumbull, Connecticut for municipal solid waste and recycling services at Town and Board of Education (BOE) facilities. The procurement encompasses twice-weekly pickups (Tuesday and Friday preferred) at seven Town locations including Town Hall, Police Station, EMS Building, Senior Center, and Main Library, as well as once-weekly pickups at four additional Town facilities, combined with collection services at thirteen BOE school buildings with varying frequencies based on school calendar schedules. Bidders may submit pricing for combined refuse and recycling services or separate MSW and recycling services. The bid period runs from May 21, 2026 at 2:15 PM EDT through June 11, 2026 at 2:00 PM EDT, with a vendor question and answer period open from May 21, 2026 at 2:30 PM EDT through June 3, 2026 at 5:00 PM EDT. Mandatory site inspections are required prior to bid submission. The contract term is three years from July 1, 2026 through June 30, 2029, with an optional two-year renewal period at mutually agreed pricing requiring thirty days' written notice for extension.

Pricing must be submitted on a firm fixed-price basis for Town locations on a monthly basis by location and for BOE services by year, with pricing remaining firm for ninety days following bid opening. All prices are tax-exempt and must exclude sales tax. Contractors will be exempt from tipping fees at the Town Transfer Station for MSW disposal. Required qualifications include submission of one original and two exact copies plus one thumb drive copy of the bid, at least four references for similar services within the past five years, identification of all proposed subcontractors, and proof of necessary federal, state, and local permits. Contractors must provide certificates of insurance naming the Town as additional insured with minimum coverage of $1,000,000 general liability per occurrence and $500,000 property damage, and must equip vehicles with rear hoppers and mechanical compression systems with watertight bodies. Performance standards include $100 penalties per incident for missed pickups, which are deducted from monthly invoices. The solicitation contains no identified set-asides or restrictions on organizational types eligible to respond. No incumbent vendor information is disclosed. Contact Richard Kotchko, Interim Purchasing Agent, at 203.452-5042 or rkotchko@trumbull-ct.gov for additional information.