Multiple Alarm Vibrating Watches

The Illinois Department of Corrections is soliciting bids for a three-year contract to procure multiple alarm vibrating watches for hard of hearing and deaf individuals in custody, with procurement number 26-426DOC-CENTO-B-52217. This Invitation for Bid (IFB) requires watches with a minimum of five vibrating alarms, black band, countdown timer, 12/24 hour time display capability, waterproof rating to at least 25 feet, and wrist fit between 4.7 and 7.3 inches, along with replacement bands and extended bands sizing 7.4 to 9 inches and larger bands sized 8.5 to 11 inches. The contract derives from the Holmes Settlement, which mandates vibrating watch provision to eligible individuals in custody. The initial shipment must include 800 watches within 60 days of award, followed by bi-annual deliveries of 800 watches every six months, with 100 larger replacement bands included in the first shipment. Vendors must submit product samples prepaid and under separate cover prior to or at bid opening to the Illinois Department of Corrections Purchasing Department at 1000 East Converse Ave, POB 19277, Springfield, IL 62794-9277. All bids must be submitted electronically through BidBuy no later than May 21, 2026, with the State conducting electronic bid opening on that date, and all bids must remain firm for 120 days from opening. Delivery is F.O.B. Destination with all transportation and handling costs borne by the vendor, required within fifteen days of executed purchase order to 1021 N Grand Ave East, Springfield, Illinois 62702, between 9:00 AM and 3:00 PM, Monday through Friday, excluding State holidays. The State will award the contract to the lowest responsible and responsive bidder submitting the lowest overall total price.

This procurement is not a small business set-aside, minority-owned, women-owned, persons with disabilities-owned, or veteran-owned business preference opportunity, though bidders may claim Illinois Business Preference or Domestic Product Preference by completing required affidavits. No incumbent vendor information or existing infrastructure integration requirements are identified in the solicitation documents. Vendors must be registered in BidBuy prior to contract execution and maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with Auto Liability and Worker's Compensation coverage. Vendors must submit vendor disclosure documentation—either the standard Vendor Disclosure Form or the IPG Active Registered Vendor Disclosure form if holding an active registration—along with an Offer to the State of Illinois and applicable Business Enterprise Program/Veterans Small Business Program Utilization Plans. This is an estimated quantities contract with no guarantee of volume or individual participation, and the contract is funded through the General Revenue Fund (GRF) with possible partial or whole federal funding to be disclosed upon notice of award. Any awarded contract valued at $1,000 or more is subject to a $15 administrative fee for the Minority Contractor Opportunity Initiative. No specific budget range or award value is disclosed in the solicitation documents.