MPA 77 Fresh Bread, Rolls, Bagels and Related Bakery Products

The State of Rhode Island, Division of Purchases, is soliciting proposals to establish a Qualified Vendor List Master Price Agreement for fresh bread, rolls, bagels, and related bakery products to State agencies and authorized users, with sealed proposals due August 27, 2026, at 2:00 PM EST and a Reverse Auction scheduled for September 3, 2026, at 10:00 AM EST. The State reserves the right to award based on submitted pricing without conducting the Reverse Auction if determined in the State's best interest.

Vendors must achieve a minimum of 10 percent minority business enterprise or women business enterprise dollar-value participation on each award issued from this Master Price Agreement and must complete the Minority Business Enterprise Participation Acknowledgment Form as part of their proposal.

The scope covers 20 line-item categories spanning Pullman loaves (white, whole wheat, rye), specialty breads (Italian, low-fat/low-calorie), rolls (frankfurter, hamburger, dinner, torpedo, bulkie), English muffins, and fresh assorted bagels. Estimated quantities vary from 1 pound to 68,000 units per item. Products must be commercially produced, fresh upon delivery unless specified as frozen, and labeled with baked-on and sell-by dates. Deliveries are required Monday through Friday by 6:00 AM, with potential Saturday deliveries for the Department of Corrections, FOB Destination to designated locations. Vendors must accept orders one business day prior to delivery and are responsible for unloading and removal of empty racks.

The initial contract term begins approximately September 1, 2026, for three years, with the option to renew for up to two additional 12-month periods based on vendor performance and fund availability. Vendors must maintain workers compensation ($100,000 per coverage type), automobile liability ($1 million), and Business Owner's Policy with $1 million per occurrence and $2 million aggregate coverage, with the State named as additional insured on a primary and non-contributory basis. Awarded suppliers pay a 1% transaction fee to EasiBuy LLC on all payments received. The State withholds a 0.33% contract administrative fee at invoice payment.

Evaluation is Pass/Fail across five criteria: Licensing & Regulatory Compliance, Capability, Capacity, and Qualifications, Delivery Capability, completion of the EasiBuy LLC Bidder Agreement, and submission of a completed Pricing Sheet. All criteria must receive a "Pass" for vendor inclusion on the qualified list. Questions are due August 18, 2026, at 3:00 PM EDT.