MPA 639 Tent Rentals and Associated Equipment

The State of Rhode Island Division of Purchases is soliciting qualified vendors to establish a Master Price Agreement (MPA 639) for tent rentals and associated equipment for statewide agency use, with enrollment closing January 20, 2028. This is an Open Enrollment Vendor Assessment solicitation — vendors qualify for a standing vendor list and respond to mini-bids issued by user agencies on an as-needed basis with no guaranteed minimum purchasing.

MBE/WBE participation is required; vendors must submit a completed MBE Participation Acknowledgment Form and utilization plans with each award. The agreement extends to state agencies, municipalities, institutions of higher education, and quasi-public agencies across Rhode Island.

Vendors must maintain $1 million general liability, $100,000 workers' compensation, and $1 million automobile liability insurance. All licensing requirements for tent-rental operations must be satisfied. Proposals are submitted electronically through Ocean State Procures. The State assesses a 0.33% contract administrative fee on all eligible contract spending, withheld from vendor invoices upon payment approval.

Contract term begins upon issuance of a purchase order and continues subject to MPA 639 terms. Individual pricing for specific projects will be determined through mini-bids issued by user agencies to qualified vendors on the approved list, with rates evaluated competitively. The Division of Purchases reserves the right to award to one or more vendors, cancel the solicitation, or remove vendors from the qualified list at its discretion.