MPA 166 Gas Liquid Propane

The Rhode Island Department of Administration/Division of Purchases is soliciting quotes for liquid propane delivery to eligible state entities across ten Rhode Island districts plus Block Island under Request for Quotation RFQM27006852, with quotes due September 8, 2026 at 11:00 a.m. EDT. A 15% minimum Minority Business Enterprise (MBE), Women Business Enterprise (WBE), or Veteran-Owned Business Enterprise (VBE) participation requirement applies under Rhode Island General Laws 37-14.1; vendors must submit an MBE Participation Acknowledgment form and provide monthly documentation verifying payments to certified subcontractors.

The scope encompasses propane delivery to 95 site locations across state agencies including the Department of Environmental Management, University of Rhode Island, Department of Public Safety, and Rhode Island National Guard. The annual estimated quantity is 400,000 gallons. Bidders must provide separate pricing for three line items: propane delivery to individual locations, monthly tank rentals in three sizes (100, 500, and 1,000 gallons), and labor rates per man hour for on-site work with no separate travel charges. The solicitation divides into two groups: Group 1 covers statewide service across ten districts with a single price differential for all locations; Group 2 addresses Block Island only. Vendors may respond to either or both groups. Pricing is set using the Selkirk Price Posting (published by Butane-Propane News or Journal of Commerce on the last Friday of each month), with vendors providing a fixed plus-or-minus differential firm for the following month. All prices are net, F.O.B. destination, inclusive of delivery. Vendors must meet ASTM D1835-05 and NFPA 58 standards, maintain 24-hour standard and 48-hour holiday/weekend lead times, and assume full responsibility for equipment maintenance and safety response.

The initial contract term is approximately three years beginning October 1, 2026, with options for up to two 12-month renewals. No estimated total contract value is stated. Required insurance includes general liability of $1 million per occurrence, workers compensation of $100,000 per accident, and automobile liability of $1 million per occurrence. A 0.33% contract administrative fee applies. Questions are due August 28, 2026 at 2:00 p.m. EDT. All responses must be submitted electronically through Ocean State Procures (www.ridop.ri.gov); email, mail, fax, and hand delivery submissions will not be accepted.