Moving Truck Rentals

Lubbock County is seeking to procure moving truck rentals for its Elections Office through Invitation to Bid (ITB) 250702, specifically targeting 26-foot SAD Medium Vans with specific technical requirements including a hydraulic lift gate, automatic transmission, 13-foot height, and a maximum payload of 9,199 lbs. The procurement is designed to support election equipment transportation during early voting and Election Day, with an anticipated need of 8 trucks per election and a potential range of 3-5 elections during the contract period. The contract will be active from October 1, 2025, through September 30, 2026, with vendors required to provide comprehensive pricing including daily and weekly rates, mileage, insurance, delivery, and pickup costs. Bids are due by Tuesday, August 19, 2025, prior to 2:00 P.M. CDT, with the county reserving the right to rent any number of trucks and potentially award single or multiple contracts based on pricing and availability. Vendors must complete several mandatory forms, including a Non-Collusive Bidding Certificate, Cooperative Purchasing Agreement, Vendor Acknowledgement, and certifications regarding lobbying and energy/firearm company relationships.

The solicitation includes a cooperative purchasing agreement that allows other local governmental entities in Texas to potentially utilize the contract, expanding the potential scope beyond Lubbock County. Vendors must indicate their willingness to honor Political Subdivision orders and apply consistent terms, conditions, specifications, and pricing across participating governmental entities. The bid includes specific certifications requiring vendors to attest they are not boycotting energy companies or discriminating against firearm entities, with exemptions available for sole proprietorships, non-profit entities, or companies with fewer than 10 full-time employees or contracts under $100,000. While specific award values are not explicitly stated, the procurement suggests a flexible contracting approach that could accommodate varying election equipment transportation needs. The solicitation emphasizes compliance with state and federal regulations, including non-discrimination policies and specific Texas government code requirements, indicating a comprehensive and rigorous selection process that prioritizes ethical and competitive bidding practices.