Modern Intranet Packaged Solution

The Government of Prince Edward Island is seeking proposals for a Modern Intranet Packaged Solution through a Request for Proposals (RFP) issued on August 26, 2025, with submissions due by September 25, 2025. The project aims to replace the province's legacy intranet system, creating a comprehensive work hub for approximately 12,300 provincial government and health employees, with potential future expansion to an additional 5,300 employees in educational boards and other agencies. The solution must provide robust content management, workflow capabilities, employee communication features, and integration with existing government systems, leveraging workplace productivity and collaboration tools. Evaluation criteria are multi-staged, including mandatory requirements, technical requirements, solution capabilities, project planning, and vendor expertise, with proponents required to achieve a minimum of 70% in technical, solution, and project planning categories. The initial contract term is three years, with options to extend for two additional one-year periods, potentially reaching a maximum of five years. Key technical requirements include Canadian data center residency, anti-spam controls, responsive design, customizable access controls, and multi-factor authentication.

The RFP does not explicitly mention specific set-aside designations or restrictions on respondent organizations. The project will initially target two pilot sites: a core government department and Health PEI, with potential for broader implementation across provincial agencies. Pricing will be evaluated using a relative pricing formula, with 30% of the total evaluation score dedicated to cost, and proposals must provide a comprehensive five-year total cost of ownership breakdown for both on-premise and cloud deployment options. While specific budget details are not explicitly stated, the comprehensive nature of the RFP suggests a significant investment in modernizing the provincial intranet infrastructure. The successful vendor will be responsible for system configuration, integration, training, change management, and ongoing support, working collaboratively with provincial government representatives. The proposal requires extensive documentation, including detailed technical specifications, security protocols, data migration strategies, and compliance with Canadian data residency and privacy regulations. Vendors must also provide information about their operational support plans, disaster recovery capabilities, and long-term system evolution strategies.