3-6594 RFP - Attachment 2 - Submission Form.xlsx
XLSX spreadsheet 33 KB Posted
- Attached to
- Modern Intranet Packaged Solution State and local contract opportunity
- Solicitation number
- PEIG-6594
- Issued by
- Puerto Rico
About this file
This document is a Submission Form (Attachment 2) for a Request for Proposals (RFP) issued by the Province of Prince Edward Island for a Modern Intranet Packaged Solution. The RFP seeks a comprehensive workplace productivity and collaboration tool that will serve as a work hub supporting various human resource and work arrangements. The project aims to establish a modern intranet solution that leverages existing workplace technologies to enhance organizational communication and collaboration.
The submission form requires detailed proponent information, including primary vendor details, contact information, and potential sub-contractors. Proponents must provide complete documentation, including mandatory submission requirements, pricing details, and declarations of compliance with RFP terms. The proposal is irrevocable for 180 days following the submission deadline, and proponents must acknowledge various terms including conflict of interest disclosures, information sharing permissions, and acceptance of the province's evaluation processes. The document emphasizes strict requirements for proposal preparation, including financial response, addenda acknowledgment, and potential contract negotiations.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 4-6594 RFP - Attachment 3 - Rated Criteria.xlsx | XLSX spreadsheet | |
| 1-6594 RFP - Modern Intranet Packaged Solution.pdf | ||
| 2-6594 RFP - Attachment 1 - Privacy, Security and Confidentiality Agreement (PSCA).pdf | ||
| 5-6594 RFP - Attachment 4 - Financial Response.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Submission Forms
Attachment 2 - Submission Form
| B.1 Proponent Information | |||
| No. | Category | Proponent Question | Proponent response |
| a) | Primary Vendor |
| Full Legal Name of Proponent. | |||
| Any Other Relevant Name under which Proponent Carries on Business. | |||
| Street address: | |||
| City, Province/State | |||
| Postal Code | |||
| Phone Number | |||
| Fax Number (if any) | |||
| Company Website (if any) | |||
| Incorporation Jurisdiction (if incorporated) | |||
| HST / GST Registration Number (Leave blank if NOT applicable): | |||
| Location of Head Office | |||
| Locations of Offices in Canada | |||
| b) | Primary Vendor Contact | ||
| Name and Title | |||
| Proponent Contact Phone | |||
| Proponent Contact Fax (if any) | |||
| c) | Sub-Contractors | Vendor Name | |
| Location of Head Office |
Location of offices in Canada
Contact Names for vendor
| Area of responsibility in the proposed solution | |
| Sub-Contractors | Vendor Name |
| Location of Head Office |
Location of offices in Canada
Contact Names for vendor
| Area of responsibility in the proposed solution | |
| Add lines to provide information for all sub-contracts that are part of the solution. |
| B.2 | Offer | |
| By initialing in the space provided here, the Proponent acknowledges and confirms that the Proponent has carefully and fully examined the RFP documents and all attachments, and that the Proponent possess a clear and comprehensive knowledge of the Deliverables and all requirements as stated in this RFP and its attachments. Further, the Proponent represents and warrants the Proponent's ability to provide the Deliverables in accordance with the requirements of the RFP and its attachments for the rates provided by the Proponent in out in the completed Attachment 4 – Financial Response. | Initial Here |
| B.3 | Mandatory Submission Requirements | |
| Mandatory Requirements and Forms | Initial to Acknowledge | |
| By initialing in the spaces provided for each Mandatory Submission Requirement, the Proponent is confirming that the Proponent acknowledges and agrees to the terms set forth in the RFP and its attachments, and the documents required for the Proponent’s proposal to be considered by the Province. | ||
| No amendment to forms | Initial Here | |
| Attachment 2 - Submission Form | Initial Here | |
| Attachment 3 - Rated Criteria | Initial Here | |
| Attachment 4 - Financial Response | Initial Here |
| B.4 Pricing | |
| By initialing in the space provided, the Proponent acknowledges that the Proponent has submitted the Proponent’s pricing in accordance with the instructions in the RFP, Appendix C, and Attachment 4 - Financial Response. The Proponent confirms that it has factored all of the provisions of Appendix A – Form of Agreement, INCLUDING insurance and indemnity requirements outlined in Appendix A – Form of Agreement, into the Proponent’s pricing assumptions and calculations. | Initial Here |
| B.5 Addenda | |
| By initialing in the space provided , the Proponent acknowledges that the Proponent has read and taken into account all addenda issued by the Province. | Initial Here |
| B.6 No Prohibited Conduct | |
| By initialing in the space provided, the Proponent declares that the Proponent has not engaged in any conduct prohibited by the RFP and its attachments. | Initial Here |
| B.7 Proposal Irrevocable | Acknowledgement | |
| By initialing in the space provided, the Proponent acknowledges and agrees that the Proponent’s proposal shall be irrevocable for a period of One hundred and eighty (180) days following the Submission Deadline. | Initial Here |
| B.8 Disclosure of Information | Acknowledgement | ||
| By initialing in the space provided, the Proponent acknowledges and agrees that any information provided in the Proponent’s proposal, even if it is identified as being supplied in confidence, may be disclosed where required by law or by order of a court or tribunal in accordance with section 3.6.2 of this RFP. | |||
| Further, the Proponent consents to the disclosure, on a confidential basis, of this proposal by the Province to the advisers retained by the Province to advise or assist with the RFP process, including with respect to the evaluation of this proposal. | Initial Here |
B.9 Acceptance of Processes, Terms, and Conditions
By initialing in the space provided, the Proponent has indicated the Proponents acceptance to the conditions outlined herein: Initial Here
| Topic | Description |
| RFP Process, Terms, and Conditions: | I/we have read and fully understand this RFP and its attachments, including the RFP Process, the Terms and Conditions and all Addenda. I/we confirm that the Proponent agrees to be bound by the aforementioned Terms and Conditions. |
| Requirements: | I/we have read and fully understand the nature and extent of the Province’s Requirements as described in the RFP and its attachments. I/we confirm that the Proponent possesses the necessary capacity and capability to fully meet or exceed the Requirements and will be available to deliver throughout the relevant Contract period. |
| Pricing: | I/we have submitted pricing in accordance to the instructions in the RFP. I/we confirms that all of the provisions of the RFP, in particular Appendix A “the Agreement”, including insurance and indemnity requirements, have been factored into the pricing assumptions and calculations provided in Attachment 4 - Financial Response, attached hereto. |
| No Prohibited Conduct: | I/we warrant that the Proponent: |
a. Has not entered into or engaged in any improper, illegal, collusive or anti-competitive arrangements with any Competitor;
b. Has not directly or indirectly approached any representative of the Province (other than the Point of Contact) to lobby or solicit information in relation to any RFP; and
c. Has not attempted to influence or provide any form of personal inducement, reward, or benefit to any representative of the Province.
Collection of further information: I/we authorizes the Province to:
a. Collect any information about the Proponent, except commercially sensitive pricing information, from any relevant third party, including references, or previous or existing client; and
b. Use such information in the evaluation of this Proposal.
I/we agrees that all such information will be confidential to the Province for evaluation of this proposal.
| Proposal Irrevocable: | I/we confirm that this Proposal, including the price, remains open for acceptance for a period of Ninety (90) days following the Submission Deadline. |
| Disclosure of Information | I/we agree that any information provided in this proposal, even if it is identified as being supplied in confidence, may be disclosed where required by law or by order of a court or tribunal. I/we hereby consent to the disclosure, on a confidential basis, of this proposal by the Province to the advisers retained by the Province to advise or assist with the RFP process, including with respect to the evaluation of this proposal. |
B.10 Conflict of Interests
| For the purposes of this RFP, the term “Conflict of Interest” includes, but is not limited to, any situation or circumstance where: |
| (a) in relation to the RFP process, the Proponent has an unfair advantage or engages in conduct, directly or indirectly, that may give it an unfair advantage, including but not limited to (i) having, or having access to, confidential information of the Province in the preparation of its proposal that is not available to other Proponents, (ii) communicating with any person with a view to influencing preferred treatment in the RFP process (including but not limited to the lobbying of decision makers involved in the RFP process), or (iii) engaging in conduct that compromises, or could be seen to compromise, the integrity of the open and competitive RFP process or render that process non-competitive or unfair; or |
| (b) in relation to the performance of its contractual obligations under an agreement for the Deliverables, the Proponent’s other commitments, relationships or financial interests (i) could, or could be seen to, exercise an improper influence over the objective, unbiased and impartial exercise of its independent judgement, or (ii) could, or could be seen to, compromise, impair or be incompatible with the effective performance of its contractual obligations. |
By initialing in the space provided, the Proponent has indicated the Proponents acceptance to the conditions outlined herein: Initial Here
| Types of conflicts | Declaration |
| Conflict of Interest declaration: | I/we warrant that there is no actual, potential or perceived Conflict of Interest in submitting this Proposal, or entering into a Contract to deliver the Requirements. Where a Conflict of Interest arises during the RFP process the Proponent will report it immediately to the Province’s Point of Contact. |
| Conflict of Individuals Preparing Proposal: | I/we warrant that there were no individuals (employees, advisers, or individuals acting in any other capacity) who participated in the preparation of this proposal and were employees of the Province within twelve (12) months prior to the Submission Deadline. |
If you think you have a conflict of interest briefly describe the conflict and how you propose to manage it. If not, respond below with “not applicable”.
If you think you have an individual that may be in conflict, disclose the names and any pertinent details. If not, respond below with “not applicable”.
| B.11 Declaration by Primary Proponent | |
| I/we declare that in submitting the Proposal and this declaration: | |
| a. the information provided is true, accurate and complete and not misleading in any material respect; | |
| b. the Proposal does not contain intellectual property that will breach a third party’s rights; and | |
| c. I/we have secured all appropriate authorizations to submit this Proposal, to make the statements and to provide the information in the Proposal and I/we am/are not aware of any impediments to enter into a Contract to deliver the Requirements. |
I/we understand that the falsification of information, supplying misleading information or the suppression of material information in this declaration and the Proposal may result in the Proposal being eliminated from further participation in the RFP process and may be grounds for termination of any Contract awarded as a result of the RFP.
By signing this declaration the signatory below represents, warrants and agrees that he/she has been authorized by the Proponent to make this declaration on its/their behalf.
Name: Title/Position:
Signature: Date:
B.12 Declaration of Contract Intentions
The successful Proponent will be expected to sign an Agreement with the Province (Appendix A - Form of Agreement) that will govern all aspects of the project and the Deliverables. While the Province has prescribed the required terms and conditions in the Agreement form (Appendix A - Form of Agreement) to be used for this purpose, alterations that the Proponent wishes to request in its proposal may, at the sole option of the Province, be given consideration in accordance with section 3.1.11 of this RFP.
The Proponent must complete the following Declaration of Contract Intentions (“Declaration”) to advise the Province of its intentions regarding the Agreement terms and conditions, as more particularly set out below.
| By signing this Submission Form, the Proponent has duly noted and agrees to the terms of the Agreement Form (Appendix A - Form of Agreement) referenced in the RFP. |
| Check ü only one: |
| If accepted as a successful proponent for this RFP, the proponent accepts the contract terms and will sign the Appendix A – Form of Agreement without changes. |
| If accepted as a successful proponent for this RFP, the proponent accepts the contract terms with the alterations identified below. The Proponent understands the consequences of requesting these changes and that Government may need to discuss these with the proponent before a final contract can be prepared or award of SOW for deduction of merits: |
| Clause # | Concern | Proposed solution |
| [insert section number] | [briefly describe your concern about this clause] | [describe your suggested alternative wording for the clause or your solution] |
| [insert section number] | [briefly describe your concern about this clause] | [describe your suggested alternative wording for the clause or your solution] |
B.13 Execution of Agreement
The Proponent agrees that in the event its proposal is selected by the Province, it will finalize and execute the Agreement in the form set out in Appendix A - Form of Agreement to this RFP in accordance with the terms of this RFP.
Signature of Proponent Representative
Name of Proponent Representative:
Title of Proponent Representative: Date:
Signature of Witness
| Name of Witness |
| I have the authority to bind the Proponent. |
File details come from the government source that posted it. Updated .