Microfilm Storage and Duplication

The State of Illinois, through the Abraham Lincoln Presidential Library and Museum (ALPLM), is seeking bids for a microfilm storage and duplication contract. The initial 5-year contract, with up to 5 additional 1-year renewal options, will provide for the storage of approximately 350,000 microfilm reels, the creation and delivery of positive reel copies for patron orders, the digitization of 35mm negative polyester microfilm reels, and the conversion of acetate microfilm reels to polyester. Key requirements include maintaining a climate-controlled environment for reel storage, efficiently processing duplication and digitization orders, and meeting strict quality and delivery standards. Bids are due on June 1, 2021 and must be submitted electronically through the state's procurement system.

The contract does not include any specific set-aside designations or restrictions on the types of organizations that can respond. Two bids were received for the previous contract, which was awarded to Backstage Library Works for a total of $2,758,370 over the initial 5-year term. The current contract does not specify a maximum award value, but indicates the ALPLM's need for these services is expected to continue indefinitely. The contract may be partially or fully funded with federal funds, and includes provisions for small, minority, women, and veteran-owned business participation.