B-21035 Backstage Notice of Award unsigned~1.pdf

Notice of Award Form

V.19.3 Page 1 of 2

Agency and Awarded Vendor Information

*Description: Microfilm Storage and Duplication

*Bid Number: B-21035 *Agency: ALPLM

*Vendor Selected for Award: Backstage Library Works

*Line Item Description: Provide storage of ALPLM microfilm, and provide microfilm duplication and digitization services, as needed.

*Award Amount: $534,240 *Length of Initial Term: 5 years *Length of available renewal options: 5 years

Farm Leases and Concessions

Value to the State: N/A

Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)

Value to the Vendor: N/A

Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)

Business Enterprise Program/Veterans Business Program

% of BEP Per Utilization Plan: N/A % of VBP Per Utilization Plan: N/A

Other:

Unsuccessful Bidder(s)

*Number of Responding Bidders: 2 *Number of Unsuccessful Bidder(s) 1 *Number of Awarded Bidder(s): 1

Bidder(s)/Offeror(s) Not Selected:

Advantage Archives

Agency Contact

Contact Name: Brett Cox Telephone Number: 217-785-4513

Email Address: brett.m.cox@illinois.gov Fax Number: 217-558-1573

Street Address: 112 N. Sixth St. City: Springfield

State: IL Zip Code: 62701

V.19.3 Page 2 of 2

SPO Written Determination for Contract Award Decision

General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.

Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.

Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.

Renewal - The contract is a renewal in accordance with the terms of the existing contract. The award decision is based on justification presented by the purchasing agency's justification.

Comments:

Other:

Explanation of other terms:

SPO Signature: Date: 6/30/2021

V.19.3 Page of Agency and Awarded Vendor Information Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Unsuccessful Bidder(s) Bidder(s)/Offeror(s) Not Selected:

Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364