Merchandise Installation Services

The Washington State Lottery is conducting a competitive solicitation (RFQQ236) to select up to four vendors for Merchandise Installation Services across the state, with a primary focus on installing, removing, replacing, and assembling Lottery merchandise at retail locations. The core service involves installing and removing Scratch ticket dispensers and display trays, which may include modifying or repairing countertops, and potentially storing merchandise for large-scale projects. The solicitation covers an extensive geographic area including all 39 counties and numerous cities within Washington State. Evaluation will be comprehensive, with 70 points allocated to non-cost factors and 30 points to cost factors, including potential additional preference points for small businesses (3%), veteran-owned businesses (3%), and compliance with Executive Order 18-03 (1%). Key procurement dates include a bid posting on 3/5/2025, submission deadline of 4/8/2025 at 2:00 PM Pacific Time, anticipated Apparent Successful Bidder announcement on 4/17/2025, and projected contract award on 5/2/2025. The initial contract term will be two years with potential for three additional one-year extensions.

The solicitation encourages participation from diverse businesses, including small, minority-owned, women-owned, and veteran-owned businesses, though participation is voluntary and no mandatory minimums are established. Bidders must complete various exhibits including Bidder's Certification, Bidder's Profile, Performance Requirements, and a Diverse Business Inclusion Plan. Contractors will be required to undergo background investigations, provide personnel change notifications, and meet quarterly with the Lottery's Contract Manager to review work quality. Historical annual sales for similar contracts were approximately $210,000, though total potential contract value is not definitively specified. Insurance requirements include commercial general liability, workers' compensation, employer's liability, and commercial automobile liability coverage. Vendors must be registered with Washington's Statewide Payee Desk, maintain good standing, and comply with state nondiscrimination and procurement ethics guidelines. Successful contractors will be expected to provide their own tools, equipment, and skilled personnel, and must be available during flexible access times to minimize customer disruption at retail locations.