Mechanical Services: Bluegrass Station

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Military Affairs, is issuing a Request for Bid (RFB 758 2600000598) to establish a Master Agreement for mechanical services at Bluegrass Station. The procurement encompasses thirteen line items covering lawnmower and small engine repair, gasoline-fueled vehicle service and repair, diesel-fueled vehicle service and repair, farm equipment service and repair, construction equipment service and repair, welding and fabrication services, and a discount percentage on repair parts. The contractor must provide all labor, supervision, tools, and equipment necessary to perform repairs, with estimates required prior to work authorization through delivery orders; labor rates include minor operational supplies and equipment usage while materials are billed at actual documented cost with supporting invoices. Key qualifications include maintaining Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability Insurance if applicable, and personnel must have government-issued photo identification and comply with security requirements at Bluegrass Station. Service delivery requirements include four-hour response times for emergency calls, one business day for urgent issues, and two business days for standard repairs, with separate regular labor rates (8:00 a.m. to 4:00 p.m., Monday through Friday) and emergency labor rates (outside regular hours). The evaluation will utilize a best value ranking approach weighted at 90 points for price and 10 points for experience, with the lowest responsive and responsible bidder receiving the award. Vendor written questions are due by May 26, 2026, at 10:00 AM ET, with bid closing on June 5, 2026, at 1:30 p.m.; the initial contract period is one year from the award date with four optional one-year renewal periods available at mutual agreement.

The solicitation documents do not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organization types. No incumbent vendors or current contractors are listed in the available documentation. The contract will be administered through the DMA - Bluegrass Stations Division located at 5751 Briar Hill Road, Building 18, Lexington, Kentucky 40516-9721, with inquiries directed to Stephanie Durr at 502-564-6521. Bidders must be registered in the Commonwealth eProcurement System via the Vendor Self Service System and submit responses electronically through the eProcurement platform. All work requires prior approval from Bluegrass Station Officials, and price increases are not permitted during the first twelve months but may be requested thereafter based on industry-wide price changes with thirty days' notice. The specific award value or budget range is not disclosed in the available solicitation materials; however, this is structured as a requirements contract where actual usage and associated costs will be determined during the contract period based on hourly labor rates and materials consumed.