MD26-17 Movie Viewing Public Performance License (UDC)

The State of Utah Division of Purchasing, conducting procurement on behalf of the Department of Corrections, is soliciting proposals for movie viewing public performance licenses (RFP MD26-17) to provide motion picture licensing services for exhibition in prisons, community correctional centers, and other correctional facilities throughout Utah. The procurement seeks a single vendor to provide comprehensive licenses covering motion pictures, documentaries, and televised programming for non-theatrical, public, and institutional exhibition, including coverage for continuous or repeated use and multi-location or facility-wide access. Vendors must serve as authorized licensing agents, distributors, or rights holders and provide documentation verifying rights to distribute content, studio or distributor agreements, and associated limitations or restrictions. Key requirements include coverage of the "Big Five" Hollywood studios, 24/7 licensing coverage per inmate, maintenance of a current and regularly updated catalog with ratings and usage restrictions, notification of any changes affecting content availability, compliance with all applicable copyright laws, and indemnification against claims arising from improper licensing or unauthorized use. Preference may be given to vendors with demonstrated experience providing licensed media services in correctional or institutional environments and maintaining direct relationships with major studios or authorized licensing entities. The evaluation process comprises three stages: Stage 1 assesses compliance with mandatory minimums; Stage 2 allocates 1,000 technical points across Media Licensing & Copyright Compliance (500 points), Correctional Content Curation (300 points), and Clean Content Creation & Licensing (200 points), with vendors required to achieve a minimum of 700 points to advance; and Stage 3 awards up to 200 cost-evaluation points based on annual per-inmate licensing costs, resulting in 1,200 total possible points for contract award determination. The RFP closing date is April 30, 2026, with questions to be submitted through the U3P online system during the designated question and answer period prior to proposal submission.

The solicitation documents do not identify any set-aside designations or restrictions limiting responses to specific disadvantaged enterprise categories, and no incumbent vendors or existing contractors are referenced in the available materials. Vendors must comply with anti-boycott provisions under Utah Code Annotated 63G-27, certify they are not providing forced labor products or utilizing restricted foreign entities, and demonstrate compliance with employment practices prohibiting discrimination and E-Verify registration for employees in Utah. The resulting contract will have a five-year term with vendors required to guarantee pricing for a minimum of two years. Vendors must maintain comprehensive insurance coverage, including workers' compensation, commercial general liability of at least $1,000,000 per occurrence and $3,000,000 aggregate, and commercial automobile liability of $1,000,000 per occurrence if vehicles are used, along with submitting personnel information and undergoing criminal background checks with restrictions on felony convictions and multiple misdemeanors. Cost proposals must be submitted separately from technical responses on the provided cost sheet, calculated using an estimated inmate population of 6,000 for scoring purposes only, with per-inmate annual rates submitted for each of the five contract years; actual billing will reflect actual licensed inmate populations during contract performance. The specific award value or budget range is not disclosed in the solicitation materials provided, as cost evaluation will determine the contract award based on the combined technical and cost scores of responsive and responsible vendors.