McKay Bay Waste to Energy (WTE) Facility UPS - Maintenance and Inspection Services

The City of Tampa's Solid Waste & Environmental Program Management Department is procuring full-service preventative maintenance and inspection services for Uninterrupted Power Supply (UPS) equipment located at the McKay Bay Waste-to-Energy Facility at 107 North 34th Street, Tampa, Florida (Bid No. 26-P-00198). The scope of work includes comprehensive maintenance and inspection of six Liebert APS AS3 Series UPS units and associated Enersys EC-11M station batteries, with deliverables consisting of four quarterly UPS inspections, three quarterly battery inspections, one annual battery load test, 24-hour emergency response service (within 60 minutes of notification), and provision of all replacement parts and labor. Qualified bidders must demonstrate five years of experience providing similar UPS maintenance services, maintain manufacturer authorization documentation for the specified equipment, provide three professional references for completed contracts within the past five years, assign a minimum of two qualified technicians with at least four years of on-the-job UPS experience, maintain minimum insurance coverage of $1,000,000 Commercial General Liability and $500,000 Automobile Liability, be licensed by all relevant federal, state, county, and municipal agencies, maintain a physical location within 30 miles of the facility, and successfully complete background checks through the Tampa Police Department prior to site access. A mandatory pre-bid meeting and site inspection are scheduled for April 8, 2026 at 10:30 AM, and sealed bids must be submitted electronically via the OpenGov eProcurement Portal by 3:00 PM on May 7, 2026. The award will be based on the lowest responsive, responsible bidder, with pricing submitted on a fixed annual cost basis for standard hours (Monday-Friday, 7:00 AM-5:00 PM), non-standard hours, quarterly preventative maintenance inspections, and annual battery load tests, plus replacement parts billed at cost plus a markup not to exceed 10 percent. All work must comply with OSHA, NFPA, NEC, Florida Building Code requirements, and the City's comprehensive Environmental, Health, and Safety standards, with all repairs and maintenance warranted for one year from completion or the manufacturer's warranty, whichever is greater.

This procurement is designated as a sheltered market opportunity for Small Local Business Enterprises (SLBEs), with eligible SLBE firms receiving a 5 percent bid discount not to exceed $10,000 on their proposals. The estimated contract amount is $45,000, though no incumbent contractor is identified in the available solicitation documents. The award period shall be one year from the effective date with four optional one-year renewal periods, plus an additional three 30-day supplemental unilateral renewal periods at the City's discretion; the City reserves the right to award within 120 days of bid opening and may terminate the contract with 10 days' written notice for cause or 30 days' written notice without cause. All bidders and subcontractors must comply with the City of Tampa's ADA Requirements, demonstrating conformance to WCAG 2.2 Level AA standards and Section 508 federal accessibility requirements for any information and communication technology products or services proposed. Bidders who elect to utilize SLBE subcontractors must submit Letters of Intent (DMI-40 Form) within ten workdays following notice of intent to award, along with executed subcontract agreements or purchase orders. The procurement requires integration with existing facility infrastructure, specifically the UPS and battery equipment currently in place, and vendors must develop and maintain detailed maintenance schedules available for quarterly City review while adhering to strict environmental protocols addressing hazardous materials including heavy metals found in power plant ash.