UPS Maintenance and Repair

The Washington State Employment Security Department (ESD) is soliciting quotes and qualifications for maintenance and repair of 39 uninterruptible power supply (UPS) units of varying brands and sizes at its facilities throughout Washington, with a pre-bid conference on November 12, 2026 and proposals due December 11, 2026. The solicitation sets no set-aside. It encourages participation from minority- and women-owned and veteran-owned businesses "without preferential treatment or minimum participation requirements." Mandatory bidder qualifications are the central filter: a current Washington State Electrical Contractor License (minimum EL-07), proof of similar service provision within Washington, and factory training on covered equipment. Bidders without a license must commit to obtaining Washington business registration.

Scope covers preventive maintenance, repair and restoration, parts and materials, and battery replacement for UPS units that run 24 hours a day, seven days a week. The contractor must provide 24-hour emergency repair with a 30-minute response time to calls and a four-hour on-site response. Commercial general liability insurance of at least $1 million per occurrence and $2 million general aggregate is required. No subcontracting is permitted. Quoted pricing must include all parts, materials, labor, shipping, and applicable Washington state sales tax, with no additional charges allowed.

The source does not state an estimated contract value. The initial term runs February 1, 2027 through December 31, 2027, with extensions at ESD's discretion. The solicitation is tagged to Franklin, Grant, Grays Harbor, Chelan, and Yakima counties.

Evaluation proceeds in three phases: verification of requirements, written proposal scoring on a 600-point scale (100 points for quote, 200 for qualifications, 300 for past performance), and award to the highest-scoring responsive and responsible bidder.

Written questions are due November 16, 2026, with answers posted November 20, 2026. The pre-bid conference runs 9:00 to 9:30 a.m. Pacific Time on November 12 via Teams. Proposals are due December 11, 2026 at 11:59 p.m. Pacific Time through the Washington Electronic Business Solutions (WEBS) system. ESD will notify the apparent successful bidder on December 29, 2026, with a contract start on or before February 1, 2027.