26-P-00198-EBO-Determination-Letter-SLBE.pdf

This is an Equal Business Opportunity (EBO) Determination Letter from the City of Tampa's Solid Waste & Environmental Program Management Department for a maintenance and inspection services contract (26-P-00198) covering Uninterrupted Power Supply (UPS) equipment at the McKay Bay Waste-to-Energy Facility located at 107 North 34th Street, Tampa, Florida. The procurement seeks full-service preventative maintenance and inspection services for six Liebert APS AS3 Series UPS units and associated Enersys EC-11M station batteries. Required deliverables include four quarterly UPS inspections, three quarterly battery inspections, one annual battery load test, and 24-hour emergency response service within 60 minutes of notification, with all replacement parts and labor provided by the awardee. A mandatory pre-bid meeting and site inspection are scheduled for April 8, 2026 at 10:30 AM, with sealed bids due electronically via the OpenGov eProcurement Portal by 3:00 PM on May 7, 2026. The initial contract award period is one year from the effective date of March 17, 2026, with four optional one-year renewal periods plus three additional 30-day supplemental unilateral renewal periods at the City's discretion.

The estimated contract amount is $45,000.00 with pricing submitted on a fixed annual cost basis for standard hours, non-standard hours, quarterly preventative maintenance inspections, annual battery load tests, and replacement parts billed at cost plus a markup not to exceed 10 percent. This procurement is designated as a sheltered market for Small Local Business Enterprises (SLBEs), with eligible SLBE firms receiving a 5 percent bid discount not to exceed $10,000 on their proposals. No incumbent contractor is identified for this contract. Qualified bidders must demonstrate five years of experience providing similar UPS maintenance services, maintain manufacturer authorization documentation, provide three professional references, assign a minimum of two qualified technicians with at least four years of on-the-job UPS experience, maintain minimum insurance coverage of $1,000,000 Commercial General Liability and $500,000 Automobile Liability, be licensed by all relevant federal, state, county, and municipal agencies, maintain a physical location within 30 miles of the facility, and successfully complete background checks through the Tampa Police Department.