Annual Purchase for Uninterruptible Power Supply

Tarrant County, Texas is soliciting bids under Invitation for Bid F2027035 for preventative maintenance, repair services, and supply of uninterruptible power supply (UPS) equipment, with bids due December 3, 2026. The solicitation identifies no set-asides. Bidders must be authorized by the UPS manufacturer, have at least five years of experience as a locally licensed contractor, and employ at least one technician with five or more years of UPS field experience.

Work covers the Corrections Center, Green Bay Jail, Lon Evans Corrections Center, and Plaza Building. The contractor must perform quarterly, six-month, and annual preventative maintenance inspections, submit detailed documentation to the Building Manager and Facilities Management, and respond to service calls within four hours of contact. Personnel working on county property must pass background checks valid for one year before starting work.

The initial term is twelve months from award or notice to proceed, with two optional twelve-month renewals at the county's discretion. The county will award to the lowest total bid meeting specifications and may name primary, secondary, and alternate contractors. Maintenance and repair labor rates must be "fully loaded," covering service charges, delivery, travel, and fuel surcharges, which cannot be billed separately. Repair material markups are capped at 25% above cost. Invoices must be itemized with supporting documentation and sent to both the Tarrant County Auditor's Office and Facilities Management Office; lump-sum invoices are not accepted. Payment bonds are required for jobs above $25,000, and performance bonds for jobs above $100,000. Required insurance includes $1 million per occurrence and $2 million aggregate commercial general liability, $500,000 combined single limit auto liability, and statutory workers' compensation with $500,000 employer's liability. The county may solicit separate bids for individual projects above $25,000 and may use alternative contractors if response times are missed or work quality is unacceptable.