26-P-00198-EBO-Determination-Letter-SLBE.pdf

This document is an Equal Business Opportunity (EBO) Determination Letter issued by the City of Tampa's Solid Waste & Environmental Program Management Department for a preventative maintenance and inspection services contract for Uninterrupted Power Supply (UPS) equipment at the McKay Bay Waste-to-Energy Facility located at 107 North 34th Street, Tampa, Florida (Bid No. 26-P-00198). The scope of work encompasses comprehensive maintenance and inspection of six Liebert APS AS3 Series UPS units and associated Enersys EC-11M station batteries, with deliverables including four quarterly UPS inspections, three quarterly battery inspections, one annual battery load test, and 24-hour emergency response service with all replacement parts and labor provided. A mandatory pre-bid meeting and site inspection is scheduled for April 8, 2026 at 10:30 AM, with sealed bids due electronically via the OpenGov eProcurement Portal by 3:00 PM on May 7, 2026. The initial contract award period shall be one year from the effective date of March 17, 2026, with four optional one-year renewal periods and three additional 30-day supplemental unilateral renewal periods at the City's discretion. Bidders must demonstrate five years of relevant UPS maintenance experience, maintain manufacturer authorization, provide three professional references, assign a minimum of two qualified technicians with four years of on-site UPS experience, maintain minimum insurance coverage of $1,000,000 Commercial General Liability and $500,000 Automobile Liability, and maintain a physical location within 30 miles of the facility.

The estimated contract amount is $45,000.00 annually with pricing submitted on a fixed cost basis for standard hours (Monday-Friday, 7:00 AM-5:00 PM), non-standard hours, quarterly preventative maintenance inspections, and annual battery load tests, plus replacement parts billed at cost plus a markup not exceeding 10 percent. This procurement is designated as a sheltered market opportunity exclusively for Small Local Business Enterprises (SLBEs), with eligible SLBE firms receiving a 5 percent bid discount not to exceed $10,000 on their proposals. No incumbent contractor has been identified in the solicitation documents. The City reserves the right to award within 120 days of bid opening and may terminate the contract with 10 days' written notice for cause or 30 days' written notice without cause. All work must comply with OSHA, NFPA, NEC, Florida Building Code requirements, and the City's comprehensive Environmental, Health, and Safety standards, with all repairs and maintenance warranted for one year from completion or the manufacturer's warranty, whichever is greater. Bidders who elect to utilize SLBE subcontractors must submit Letters of Intent within ten workdays following notice of intent to award.