Manufacture, printing and mailing services for calendar years 2026 & 2027 tax bills and notices

The Township of Toms River, New Jersey, is requesting bids for manufacturing, printing, and mailing services for calendar years 2026 and 2027 tax bills and notices under an RFB, with responses due June 9, 2026 at 10:00 a.m. through the Township's OpenGov Bid Portal and anticipated award on June 10, 2026.

The scope encompasses Part A (manufacturing and printing of municipal tax bills, added/omitted tax bills, delinquent notices, homestead rebate bills, and estimated tax bills); Part B (manufacturing and printing of tax assessment notices); and Parts C, D, and E (mailing-only services, folding and inserting services, and related administrative tasks). Annual volumes include approximately 52,500 tax bills in runs of 45,000, 5,000, and 2,500; 21,600 delinquent notice postcards; and 45,000 tax assessment notice postcards. Completed tax bills must be delivered within three working days of receiving usable data files. All deliveries must be made within fourteen days of receiving a fully executed purchase order. Liquidated damages are assessed at $150 per calendar day for late delivery.

Bidders must demonstrate prior experience in New Jersey calendar year billing and MCSJ billing data file extraction, with references required and satisfactory trial runs acceptable. Pricing must be submitted on the mandatory Bid Table and Pricing Certification Form, with all costs quoted net, F.O.B. destination, and inclusive of all charges. The Township is tax-exempt and will not pay sales tax. Bidders may optionally offer prompt payment discounts of no less than 1% for invoices processed within thirty days.

The contract term is twenty-four consecutive months commencing June 10, 2026. The contract is open-ended with no minimum purchase guarantee; quantities may be increased or decreased at the Township's discretion. Insurance requirements include Comprehensive General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Comprehensive Automobile Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Worker's Compensation coverage. Compliance with New Jersey's Affirmative Action/EEO regulations, pay-to-play disclosure rules, and Business Registration Certificate requirements is required.