Manufacture, printing and mailing services for calendar years 2026 & 2027 tax bills and notices

The Township of Toms River, New Jersey (Ocean County) is soliciting sealed bids for manufacturing, printing, and mailing services for calendar years 2026 and 2027 tax bills and notices under solicitation number BID-2026-108. The procurement encompasses comprehensive services including the manufacture and printing of regular tax bills, added/omitted tax bills, delinquent notices, homestead rebate bills, and estimated tax bills, alongside mailing services for annual dog licensing notices, post-tax year statements, and tax sale notices, with folding and inserting services for various document types. The scope includes approximately 52,500 tax bills annually across multiple runs, approximately 21,600 delinquent notice cards quarterly, and approximately 45,000 tax assessment notice cards annually. Bidders must demonstrate prior experience with New Jersey calendar year billing and MCSJ billing data file extraction, with satisfactory references or successful completion of a trial run required. The contract period is 24 consecutive months commencing June 10, 2026, with deliveries required within three working days of receiving usable data files, with liquidated damages of $150 per day assessed for late delivery. All pricing must be submitted on a per-thousand unit basis and must remain net and firm throughout the contract term with no fuel surcharges or price escalations permitted. The bid response deadline is May 19, 2026 at 11:00 a.m. via electronic submission through the Township's OPENGOV procurement portal, with an anticipated award date of May 27, 2026.

No specific set-aside designations for disadvantaged enterprises or restrictions on organization types are indicated in the solicitation documentation. Bidders must provide a Certificate of Liability and Worker's Compensation insurance with minimum limits of $1,000,000 for bodily injury and property damage per occurrence, and all deliveries must be made F.O.B. destination within Township boundaries. The Township is tax-exempt and will not pay sales tax. Payment is made following receipt of a properly executed purchase order and invoice approved by Township Council at regular meetings, with payment disbursed by check mailed the Friday following approval. The contract is structured as open-ended with no minimum purchase guaranteed, meaning award value is contingent upon actual usage throughout the 24-month period. No incumbent vendors, existing contractors, or specific technology integration requirements are referenced in the solicitation documentation provided.