Signed Sole Source Memo- Commissioner~1.pdf

This is a Sole Source Memorandum from a state or local government agency justifying a noncompetitive procurement action. The document outlines the agency's determination to award a contract on a sole source basis, meaning only one vendor is being selected without competitive bidding. The memo identifies the specific product or service being procured, the vendor selected, and the justification for bypassing the standard competitive procurement process. The memorandum includes documentation of why the selected vendor is the only source capable of providing the required goods or services, citing factors such as unique capabilities, proprietary technology, or existing service continuity requirements. The document specifies the contract term and any associated renewal options, along with the timeline for award and implementation.

The memorandum addresses pricing terms negotiated with the sole source vendor and identifies any funding sources allocated for the procurement. It may include references to set-asides for small businesses or other classifications, though in a sole source action these are typically not applicable. The document establishes the budget authority and financial justification for the noncompetitive award, demonstrating that the agency has exhausted alternatives to competitive procurement or that circumstances necessitate the sole source approach. The memo serves as the official authorization document enabling the agency to proceed with contracting with the identified vendor without conducting a competitive bidding process.