Maintenance and custodial services

Flint Community Schools in Genesee County, Michigan, is seeking qualified contractors through RFP 26-003 to provide comprehensive custodial and general maintenance services across approximately 789,473 square feet of district facilities, including six elementary schools, two secondary schools, one administrative building, one community center (The Cube), and one central kitchen/academics operations building. Bidders may propose on custodial services, general maintenance services, or both, with the contract term commencing July 1, 2026, for two years with an option for up to three additional one-year extensions subject to mutual agreement and Board of Education approval. Custodial services encompass daily, weekly, monthly, and seasonal cleaning requirements including trash removal, floor cleaning and waxing, window and wall washing, carpet cleaning and sanitization, graffiti removal, and specialized tasks such as biohazard cleanup and light bulb replacement. General maintenance services include locksmith services, carpenter work (requiring a Michigan Builders license or Journeyman's card), roofing inspections, emergency response capabilities, and light plumbing services, with major repairs exceeding $3,000 to be outsourced by the district. All custodial staff must obtain annual PSOR certification, five-panel drug screening, and FBI fingerprinting and clearance verification prior to employment. Required staffing includes one State of Michigan Licensed Mechanical Contractor, one Licensed Plumber, one Licensed Electrician, one Licensed Builder, one Certified Locksmith, and at least two General Maintenance workers, along with a full-time, on-site Project Manager/Supervisor available 365 days per year with 24/7 availability and one Account Manager available by phone around the clock. The district emphasizes competitive wage rates and benefits as evaluation criteria, with current staffing compensation ranging from $14-$17 per hour for custodial positions and $18-$31 per hour for maintenance positions. The proposal deadline is Thursday, April 30, 2026, at 4:00 p.m., with bid opening at 4:30 p.m. the same day at 923 E. Kearsley Street, Flint, Michigan 48503; the deadline for written questions was April 27, 2026, at 1:00 p.m.; and scheduled walkthroughs of all facilities were conducted on April 24, 2026, with staggered time slots from 8:00 a.m. through 3:30 p.m.

No specific Minority Business Enterprise (MBE), Disadvantaged Business Enterprise (DBE), Small Business Enterprise (SBE), or HUB participation goals are designated in this procurement, and resident and non-resident bidders are evaluated on identical criteria without preference. The incumbent contractor is CSM/Nawa, with the estimated 2024-25 contract value totaling $2,600,000, comprised of $1,992,322.56 budgeted for custodial services and $582,677.44 for maintenance services; proposals must include a two-year price guarantee with no price increases during the initial contract term. Bidders must submit a certified check or bid bond equal to five percent of the base bid as bid security, which will be forfeited if the selected bidder fails to execute required documentation within fifteen business days of award. The contractor must provide all tools, equipment, vehicles, snow removal equipment, and parts for repairs under $3,000, while the district will supply all consumables including cleaning chemicals, paper products, filters, trash liners, and ice melt. Required insurance includes General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation, and Automobile Liability coverage. The contractor must utilize the district's Computer-Aided Facility Management system (Operations Hero) for work order management and is required to achieve emergency response capabilities within one hour of notification for all service requests.