Addendum #03 RFP 26-003 Answers to Questions pt 2.docx

On page 15, section 19 it was noted that it would be required for the contractor to supply a box truck for district moving needs. Would the district be open to having the contractor utilize an enclosed trailer instead of a box truck?

Yes, the district will allow the contractor to use an enclosed trailer for moving purposes.

1. Confirm contractor is to supply all consumables. If yes, are you able to provide historical annual costs?

This has been answered already

2. Confirm box truck is only needed for maintenance portion of contract Box truck is only for maintenance.

3. Confirm if contractor is to provide mail delivery to district buildings. If yes, would this be custodial or maintenance responsibility.

Yes, the maintenance team delivers the mail once a week.

4. Confirm we are authorized to provide alternate pricing options.

District will consider all pricing options.

5. Locksmith Position: Please clarify this position’s scope of work.

a. Example. Cutting keys only Core Technical Duties

· Lock Maintenance and Repair: Inspecting, troubleshooting, and repairing mechanical and electronic locks on doors, windows, lockers, cabinets, and furniture.

· Key and Cylinder Management: Cutting new or duplicate keys and re-pinning lock cylinders to change combinations or restore security.

· Door Hardware Installation: Installing and adjusting hydraulic door closers, panic bars, exit devices, and ADA-compliant automatic openers.

Security Administration

· Master Key Systems: Designing, implementing, and maintaining complex multi-level master key systems to control access hierarchy within buildings.

· Record Keeping: Managing detailed databases or computerized logs of key schedules, issuance history, and hardware configurations.

· Security Consultations: Advising administrators on security measures and recommending hardware upgrades for existing or new school sites.

Operational Support

· Inventory Management: Tracking and ordering supplies such as key blanks, lock parts, and specialized tools to ensure constant availability.

· Code Compliance: Ensuring all door and lock installations comply with state, county, and district safety standards, including fire life safety and ADA regulations.

· Emergency Response: Responding to urgent calls for lockouts, broken keys, or compromised security after-hours as needed.

· Cross-Trade Collaboration: Assisting other maintenance staff (e.g., carpenters) with projects involving door frames, furniture repairs, or general facility maintenance

6. Clarify license requirements for Carpenter position State of MI Builders license Journeyman’s card or equivalent work experience.

7. Roofing inspections- please confirm expectations for roofing inspections. Will Flint Schools require a licensed roofing contractor to complete inspections?

No, this is just a general maintenance inspection and clearing of debris from the roof drains bi-annually.

8. Emergency service: Please confirm emergency response expectation are for both open and closed/vacant buildings in the district.

8. Please explain what expectations would be in responding to fire emergency.

Response to emergency calls will only be necessary when first responders need access to the building or when the call is for a building (open or vacant) that needs to be secured following a first responder call.

Other reasons, not all inclusive, for emergency calls, can be for heating plumbing problems or breaking and entering calls when those calls are found to have damaged the doors or windows and requires maintenance to secure the openings.

8. Water pickups: please clarify scope and capability of size of water pick-ups.

i. Example: minor water pickups such as a toilet leak or large pickups where there may be several inches of standing water.

Custodial staff will be expected to respond to all floods. When a flood involves several inches of standing water, a disaster restoration contractor will be brought in.

What is the current pay rate for custodial and maintenance staff?

Custodial is $14-17, Maintenance is $18-31 per hour

• What is the current contract price total?

In the RFP

• Would you recommend and AM and PM supervisor?

Yes

• Will any vehicles need to be provided for maintenance staff?

Yes, or you can have the staff operate in their own vehicles, but proof of insurance on each vehicle/employee may be necessary.

• Will you require a specific license for maintenance?

This has been answered as licensing only applies to the skilled tradesmen.

• Is there any specific equipment you believe is needed to improve the current services being rendered?

no

• Do you have the square footage of VCT and carpeted areas?

No

• Is there storage for a UTV onsite?

yes