Main Courthouse - Basement & 2nd FL, Flooring Replacement

Palm Beach County, Florida is soliciting sealed quotes/bids for flooring replacement services at the Main County Courthouse located at 205 N. Dixie Highway, West Palm Beach, Florida under Project No. 2020-013770. The procurement involves the removal of existing flooring materials and installation of new flooring in the basement and second-floor areas of the courthouse, including Patcraft 24"x24" carpet tiles in Eastern Facade style (Foundry color), Tarkett 6"x48" luxury vinyl tiles (LVT) in Suntoaned Teak color, Roppe 6" vinyl wall base in black, cove base, thresholds, and transition strips. Contractors must be pre-qualified under Palm Beach County's Annual Contract for Flooring, with qualification applications required at least ten calendar days before the March 30, 2023 bid deadline. A mandatory pre-bid conference is scheduled for March 16, 2023 at 10:00 a.m. at the courthouse main entrance, with sealed bids due by 2:00 p.m. on March 30, 2023 at the Facilities Development and Operations Department, Capital Improvements Division, 2633 Vista Parkway, West Palm Beach, Florida 33411. Work must be substantially completed within 180 calendar days from notice to proceed, with liquidated damages of $120 per day assessed for delays. Contractors must provide an additional 10 percent of each flooring type as attic stock for future repairs and warrant all materials and labor for 12 months from substantial completion. Invitation for Quote/Bid documentation has been available since February 27, 2023 through the County's online Vendor Self-Service system or by contacting FDO-CID-Bids@pbcgov.org or (561) 233-0261.

This procurement includes several set-aside designations and restrictions aimed at supporting disadvantaged business enterprises. The Equal Business Opportunity Program requirements apply, with mandatory submission of Schedule 1 (subcontractor list) and Schedule 2 (letters of intent) forms. Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) requirements are incorporated into the contract, and the SBE sheltered market provision reserves work orders of $100,000 and below for certified Small Business Enterprises, with a ten percent price preference provided for SBE bids on single-trade contracts. Bid security and public construction bonds are required for projects valued at $200,000 or more, set at five percent and 100 percent of the bid price respectively. Contractors must comply with E-Verify employment eligibility requirements and commercial non-discrimination certifications. All bids remain binding for 120 calendar days from bid opening, with the county anticipating award and notice to proceed within 90 days of notification to the successful bidder. The specific project budget or contract value is not explicitly stated in the procurement documents.