Main County Courthouse - 3rd FL, Flooring Replacement

Palm Beach County's Capital Improvements Division is soliciting sealed quotes and bids for flooring replacement on the third floor of the Main County Courthouse located at 205 N. Dixie Highway, West Palm Beach, Florida, under Project Number 2021-017754. The scope of work encompasses the removal and disposal of existing flooring materials and base, followed by the furnishing and installation of new carpet tiles (Patcraft 24"x24" Urban Relief Eastern Facade in Foundry color), vinyl wall base (Roppe 6" in Black), thresholds, transition strips, and cove base to create an ADA-compliant flooring system, while excluding existing tile and concrete areas such as bathrooms and stairwells. All contractors must be pre-qualified under Palm Beach County's Annual Contract for Flooring, with qualification applications required at least 10 days prior to the May 4, 2023 bid due date. A mandatory pre-bid conference is scheduled for April 11, 2023 at 10:00 a.m. at the courthouse breezeway, and sealed bids must be submitted by 2:00 p.m. on May 4, 2023 to the Capital Improvements Division at 2633 Vista Parkway, West Palm Beach, Florida 33411. The contractor must substantially complete the work within 180 calendar days from notice to proceed, with liquidated damages assessed at $120 per day for delays, and work must be performed outside standard business hours (7:00 a.m. to 5:00 p.m. Monday through Friday, with weekend work permitted 7:00 a.m. to 10:00 p.m.). Contractors must submit EBO Schedules 1 and 2 documenting subcontractor participation, comply with E-Verify employment eligibility verification requirements, ensure all employees obtain background checks prior to work commencement, and furnish a 12-month warranty on all equipment, materials, and labor from substantial completion, along with 10% additional attic stock of flooring materials for future repairs.

Two affirmative procurement initiatives apply to this solicitation: an SBE sheltered market reservation for work orders of $100,000 or below exclusive to certified small business enterprises, and an SBE price preference for single-trade construction contracts where certified SBE bids within 10% of the lowest non-SBE bid receive award preference. Bid security and a public construction bond are required for bids equal to or exceeding $200,000, with bid security set at a minimum of 5% of the bid price. All contractors must comply with the County's Commercial Non-Discrimination Policy and the County's Equal Business Opportunity Program requirements. A Certificate of Occupancy or Completion from the Building Department is required before final payment processing. Confidential building plans and drawings are available only to qualified bidders upon execution of a Nondisclosure Agreement, which can be requested by contacting the Palm Beach County Government Procurement Department at FDO-CID-Bids@pbcgov.org or (561) 233-0292. No specific budget range or award value is explicitly stated in the solicitation documents, though the bonding requirements threshold of $200,000 suggests the project value may fall in or potentially exceed that range.