Mail Courier Services

The Alameda County Water District (ACWD) is soliciting proposals through a Request for Proposals (RFP) for Mail Courier Services to be provided on a daily and as-needed basis at four facility locations in Fremont, California. The services encompass scheduled collection of U.S. mail from postal facilities and inter-office mail delivery among the District's Headquarters, Water Treatment Plant #2, Mission San Jose Water Treatment Plant #1, and Blending Facility, operating five days per week (Monday through Friday, excluding weekends and District holidays). Daily courier services must be completed within a three-hour window during business hours (8:00 a.m. to 11:00 a.m.), with all materials delivered in undamaged condition. Qualified proposers must demonstrate a minimum of five years of experience in similar courier services, maintain a valid California DMV Motor Carrier Permit, and carry commercial general liability insurance of at least $2,000,000 per occurrence, automobile liability insurance of $1,000,000, and workers' compensation insurance. Evaluation criteria are weighted across three categories: Methodology and Approach to Scope of Services (35 points), Qualifications and Experience of Company (40 points), and Cost Proposal (25 points), with the lowest cost proposal receiving maximum points and others receiving proportional points. Key dates include a pre-proposal meeting on March 24, 2026, at 10:00 a.m. via Microsoft Teams; a deadline of 3:00 p.m. PST on March 30, 2026, for questions and clarification requests; a proposal submission deadline of 3:00 p.m. PST on April 17, 2026, via the District's E-Procurement System (Bonfire Hub); tentative consultant interviews on May 12, 2026; and an anticipated award date in June 2026. The agreement term is two years.

The RFP does not specify set-aside designations or restrictions limiting participation to particular categories of organizations such as disadvantaged enterprises, suggesting the procurement is open to all qualified vendors. No incumbent vendors or current contractors are identified in the available documentation. Proposers must submit three client references from the past five years, preferably from public sector clients in California, and the Contractor will be responsible for providing and maintaining suitable vehicles, recruiting and screening personnel with background checks and drug/alcohol testing, ensuring courier compliance with all District policies, and maintaining an Account Manager available during business hours for escalation and communication. The procurement documentation does not specify an anticipated award value or budget range for this contract opportunity.