Long Term & Short Term Disability Insurance, & Term Life

Palm Beach County Board of County Commissioners is requesting proposals for Long Term Disability (LTD) insurance, Short Term Disability (STD) insurance, and Term Life insurance with Accidental Death & Dismemberment (AD&D) coverage in RFP 26-042-DJ, with proposals due August 18, 2026 at 4:00 p.m. Proposers may bid on Lot 1 (disability coverage), Lot 2 (life insurance), or both; the County reserves the right to make separate awards to different carriers if superior benefits are offered in different categories.

The scope covers approximately 4,750 active employees from the Board of County Commissioners, Palm Tran, Inc., and the Supervisor of Elections, plus approximately 240 retirees for life insurance. Lot 1 encompasses employer-paid core LTD for employees in Medical HMO and CHOICE plans, voluntary buy-up LTD options, and 100% employee-paid STD. Lot 2 provides employer-paid basic term life of $25,000 and $15,000 AD&D, plus voluntary supplemental life, spouse/domestic partner coverage, dependent child life, and retiree term life. LTD includes three benefit classes with specified coverage parameters: Core LTD at 50% of earnings up to $1,000 monthly (noncontributory), Buy-Up LTD at 60% of earnings up to $5,000 monthly (contributory), and Voluntary LTD at 60% up to $5,000 (contributory). STD provides 67% of weekly earnings up to $1,200 with a 14-day elimination period and 90-day maximum benefit period. All plans share a 60-day eligibility waiting period and include waiver of premium, rehabilitation incentives, and conversion provisions.

The County requests guaranteed rates for a minimum of three years, preferably five years, effective January 1, 2027, with four one-year renewal options. A local-vendor preference of five points applies to proposers holding a valid Palm Beach County Business Tax Receipt. No participation or set-aside requirements are imposed. Evaluation criteria: questionnaire/experience (20 points), conformity to and enhancement of existing plan design (30 points), project approach (5 points), carrier financial rating (10 points), price and rate guarantee (30 points), and business location/local preference (5 points). All proposers and subcontractors must register in the County's Vendor Self Service (VSS) system. Selection Committee meeting is scheduled for August 28, 2026; oral presentations potentially September 9, 2026. Best and Final Offers, if required, are due September 16, 2026. The incumbent under existing policy 760741 is Standard Insurance Company, with current claims experience (January 2022–March 2026) showing $3.69 million in incurred STD and LTD claims against earned premiums of $4.47 million.