Locks & Lock Supplies

The Texas Health and Human Services Commission (HHSC) is requesting bids on locks and lock supplies for the San Antonio State Supported Living Center under IFB HHS0017823, with responses due August 14, 2026 at 10:30 AM Central Time. The questions deadline was August 6, 2026, and clarification responses were posted the same day at 3:00 PM.

The scope includes 19 line items of locks and related supplies—anti-ligature lever locks, panic exit devices, mortise door locks, padlocks, re-keying kits, lock components (springs, pins, key blanks), electromagnetic locks, and rim panic exit devices from specified manufacturers or equal alternatives. Installation services are required, including removal and installation of locks and lock supplies, cleanup, and debris removal at 5900 S Presa Street, San Antonio, Texas 78223. Delivery must occur between 7:00 AM and 2:00 PM (excluding 11:00 AM to noon) within 14 days of order receipt; bidders bear all delivery costs and penalties for late delivery.

The contract term runs September 1, 2026 through August 31, 2027, with HHSC retaining the option to extend for up to one additional year at its sole discretion. The not-to-exceed amount is $50,000 for the 12-month period. Pricing must be submitted on Exhibit C as firm, fixed prices on an F.O.B. Destination basis with freight prepaid and included. Price adjustments are permitted only at HHSC's discretion, based on Consumer Price Index formulas or federal minimum wage increases, with supporting documentation required. Orders will be placed on an as-needed basis; quantities are estimated at one unit per line item but subject to increase or decrease based on operational needs.

Evaluation criteria include bidder ability to meet specifications and delivery requirements, past vendor performance, and price, with HHSC reserving the right to award to the bidder offering best value rather than lowest price. Responses may be submitted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery or overnight mail of a USB drive to the HHSC Procurement and Contracting Services office at 1100 W. 49th Street, Austin, Texas. Both HHSC and the Department of State Health Services are authorized to use any awarded contract.