Livestreaming and Video Archiving Services

The Texas Education Agency (TEA) is seeking proposals for a contract to provide livestreaming services for meetings of the State Board of Education (SBOE), the State Board of Educator Certification (SBEC), and the TEA. The selected vendor will also be required to provide on-demand archival services for up to four years of videos and post-meeting closed captioning for SBOE's general meetings. Proposals are due by May 21, 2024, and the contract term is from contract execution to August 31, 2026, with an option to renew for one additional two-year term. TEA will establish monthly invoicing procedures for the awarded contract(s) aligned to completion and acceptance of the deliverables, and will not accept separate indirect cost rate calculations for this procurement.

The Texas Education Agency has determined that subcontracting opportunities are probable under this contract, and all contractors must submit a Historically Underutilized Business Subcontracting Plan (HSP) as part of their proposal. The HSP requires respondents to outline how they will meet the state's HUB participation goal through the use of HUB and non-HUB subcontractors. TEA has also indicated that vendors may request an exception to the Terms and Conditions by stating that and requesting alternate language. The total budget or award value for this contract opportunity was not provided.